Minutes
of the CCSC Spring 2001 Board Meeting
Submitted
by
Ingrid Russell
Present: Matt Dickerson (President), Will Mitchell, Chuck Howerton, Bob Riser (SE), Viera Proulx (NE), Peter Issacson (RM), Rob Bryant (NW), Jim Aman (MW), Cathy Bareiss, John Meinke, Ingrid Russell, Jim Aman (MW), Catherine Ricardo (Eastern), Liz Adams (Eastern) and Bill Myers.
0. Meeting called to order
The meeting was called to order at
President Dickerson reiterated reasons behind recent decisions affecting budgeting conferences. We have several goals:
- increased membership
- publication of our journal
- everyone who attends a conference should be a member
We rethought how we deal with these. Our expenses are publication and making of the journal and newsletter and other communications and sending receipts. Prior to now, there was a one to one correspondence between income and expenses for each member. Now, we grouped them. We have less tight coupling between the two now. $40 pp is not for cover board expenses, but to cover the actual member expenses.
There was one obvious implementation. All conferences have a single fee. This is not the only possible implementation. Conferences can implement this differently but does not get conferences out of the obligation to cover expenses. Expenses of the national board are about $2000 per region.
Feedback from members is that we have not treated people in the kindest and greatest way. Examples relate to folks working on web pages, publicity, quality of papers, etc. We need to start with board members and treat each other and others with respect. There is no reason to jump at someone else. Would like to see a concerted effort made in that regard to not criticize. A negative environment destroys all quality work that we are producing.
2. Report of President-Elect
All changes to the bylaws have been compiled and sent to Cathy and John for distribution.
The UPE subcommittee of CCSC has completed
its work. We were pleased to see
all 7 regions of CCSC participate and send proposals. Central Plains was awarded
$150 and the other 6 regions were awarded $175 each. All conferences should acknowledge UPE
on their website with a link to UPE's website and in
their printed material. The UPE
committee consisted of:
Ingrid Russell (chair)
Jim Aman
Peter Isaacson
Jeff Popyack (UPE
International President)
More CCSC conferences have applied for an
in-cooperation with SIGCSE status.
Conferences should make sure to include ACM's logo in their publications
(cfp, program, website...)
email decisions: The NW and CP budgets as amended
and re-circulated have been approved.
3. Report of
the Past President
Viera Proulx will not running for the NE regional representative position. The list of nominees at this time is:
President: Curt White
Member Secretary: Cathy Bareiss, Nancy Lee Cameron
Northeast Representative: Richard Wyatt
Rocky Mountain Representative: Peter Isaacson
4. Regional Reports
Northwest (Rob Bryant)
There is an attempt to form a regional board
and work on bylaws. The region is
also working on increasing attendance.
[email report]
Members of the CCSC NW region held a meeting
January 20, 2001 at Pacific Lutheran University. We have decided to form a regional board
and are in the process of organizing its structure. The CCSC-NW 2001 conference will
be held at PLU in Tacoma on October 5th and 6th. It is being chaired by George Hauser of
PLU. Papers are due March
16th. The 2002 conference will be
held at
Southeast (Bob Riser)
Fall meeting had 19 papers and 3 student papers. Programming contest went well with maximum number of participation. The following conference will be held in Nashville. Will be running a web contest for the first time. Will be doing web page for the conference for the following year. The 2002 conference will be hosted by Furman University.
[email report]
Once again the region had a very successful conference. It was held at Roanoke College, Salem VA, on November 3-4, with 74 attendees. The program included 19 regular papers, 3 student papers, 4 workshops (2 imported from SIGCSE), 1 tutorial, and 1 non-refereed progress report. Kevin Treu chaired the steering committee; site co-chairs were Jane Ingram and Anil Shende.
The Seventh Annual Southeastern Small College Programming Contest was held on Nov 4, in conjunction with the conference. The maximum number of teams Ð twenty -- participated. Teams had the option of using C, C++, Java, Ada, or Visual Basic. The winning team was from Taylor University, followed by teams from Mercer University and Roanoke College.
Fall 2001 Southeastern Conference
The conference is scheduled for Nov 2-3 at David Lipscomb University in Nashville.
Site co-chairs are Becky Tallon and Jon Fouss; Kevin Treu is chairing the steering committee. Conference brochures will be mailed in late February. An initial web site is in place. Student activities planned include the following.
Student Paper Contest - Student papers will be reviewed separately, and candidates for the best student paper award will be selected during the review process. These students will present their papers at a special session of the conference. A panel of judges will decide on the best paper based on content and presentation. The award will be presented at the conference luncheon.
Programming Contest Ð The contest rules, logistics, scoring, judging, on-line registration, and associated student activities that have been so successful in the past will be continued. The team registration fee is $50. Awards will be presented at the conference luncheon.
Web Contest Ð This will the regionâs first student Web contest. Students may enter in teams of two with a registration fee of $50. Teams will present their site to a panel of judges and the top teams will be invited to present their sites at a special session of the conference. Awards, funded through the consortiumâs UPE grant, will be presented at the conference luncheon.
Fall 2002 Southeastern Conference
The host site will be Furman University in Greenville SC. Site co-chairs are Kevin Treu and Paula Gabbert. The proposed budget (copy attached) has been submitted for CCSC Board approval.
Other Regional Activities
The CCSC:SE conference steering committee will meet following annual CCSC meeting at SIGCSE.
Susan Dean and George Crocker, Samford University, announced their desire to retire as program co-chairs after the 2001 conference. They have provided outstanding service as program chairs since the southeastern conference was established. Laura White, Mercer University, will work with them during the program planning for the 2001 conference and then assume the responsibilities of program chair for the 2002 conference.
George Crocker passed away in January. He has provided long and outstanding service to the southeastern region and will be sorely missed.
Concern was expressed at the fall steering committee over the increase in the amount conferences must budget ($2000 plus $40 per attendee) to cover consortium operating costs. It was suggested that the consortium Board consider cutting operating costs if possible. Concern was also expressed over the Consortium Boardâs decision to contract a commercial site to host the consortium web page.
Action items from the November meeting of the CCSE:SE Conference Steering Committee include the following.
Increasing conference participation Ð Efforts begun last year, as well as new initiatives, are underway to increase conference participation. Each steering committee member will personally contact five colleagues to encourage submission of papers and/or attendance. Members will also keep an eye out for SIGCSE workshops to be imported via the NSF grant. The program coordinators are sending follow-up letters to presidents of presentersâ institutions, and procuring session presiders. Site chairs will seek at least six local vendors with a registration fee of $50. Two concurrent workshops ($15 fee) will be conducted. High school teachers and locals will be invited to attend just the workshops.
Mailing list Ð The regional mailing list will be the responsibility of Julia Brenson, the new southeastern membership chair. She will be working with Cathy Bareiss to streamline the mailing list.
Regional Web site Ð Kevin Treu will continue development of the regional Web site to include links to current and future conference sites, conference hosting application form, conference hosting manual (abridged, when completed), additional CCSC information, programming contest Web site, rudimentary Web site for 2002 conference.
Conference hosting manual Ð Work is continuing on completion. Once completed, the last three site chairs will comprise an annual committee to review and revise the manual.
Call for participation Ð Changes are being made to announce the SIGCSE ãin association withä status and notes calling attention to accepted papers being published in a refereed journal, publication rate, etc.
Proposal for UPE grant Ð Since the region has a well-established award system for both its student paper contest and programming contest, it was decided to write a UPE proposal to fund awards for the student Web contest. The proposal was accepted and the funding will be used for the 2001 conference.
Central Plains (T.S. Pennington)
The conference will be held April 6-7. Significant prizes for the programming award.
[email report]
The seventh annual Central Plains Conference will be on April 6th and 7th, 2001 in Branson, Missouri. The conference chair is Dr. Ernie Ferguson from Southwest Baptist University and the site chair is Dr. Andy Staugaard from College of the Ozarks.
The steering committee met on Saturday, January 6th at the College of the Ozarks. At that time, the committee went through the selection process, took a tour of the facilities and made final decisions regarding food. The committee believes that because of the quality of the papers and other proposals that this will be our best conference.
Twenty of the papers submitted were selected. There were papers from five of the six states in the Central Plains regions and four of the papers were from other regions.
Eight panels/tutorials/workshops were selected. These came from only two of the six states in the region and two from outside.
The open session keynote speaker is Mr. Bobby Martin, the retired Vice President and CIO of Wal-Mart.
Dr. Russell Shackelford, the CC2001 Task Force Co-Chair, will be there to report on the ACM/IEEE CS Computing Curricula 2001.
There will be a Web Contest for students attending the conference. The web sites are judged in two categories of Academic Content and/or Organizational/Commercial Content. First place in each of the categories is awarded $300, second place is $200 and third place is $100. Awards will be given at the Saturday afternoon BBQ lunch.
Attendees will be staying at the Radisson Hotel in Branson. In lieu of a banquet speaker, the participants will see a dinner show at Dolly Partonâs Dixie Stampede.
Northeast (Viera Proulx)
The 2001 conference will be hosted by
The budget for 2002 is done and we will vote
on it later.
[email
report]
The CCSCNE Board and the CCSCNE 2001
Conference Committee met at
The 2001 conference will be in
submissions - 9 were accepted. In addition, there are
two pre-conference half-day workshops that were selected from 8 proposals. The
student posters
are running strong again with 30 posters
accepted.
The keynote speaker is Jon Bentley, the
dinner speaker has been rescheduled to give a Saturday morning
address - the speaker is Mike Goodrich.
The 7 best student posters judged on the
submission will receive free conference registration for one presenter. In
addition, based on the actual
posters, we will award prizes for the best posters -
funded by the UPE funds.
There will be a programming contest with room
for 15 teams - it will run for 3 hours on Friday morning.
NSF is going to run a mock review panel to
show the participants how NSF grants are reviewed.
In addition, as usual, we will award prizes
for best papers.
IBM is planning to recruit at the conference
- hopefully they will sponsor
the best paper award.
The 2002 conference will be held at Worcester
State College in
CFP is ready and is being distributed here at
the SIGCSE. The conference will again work on the "in cooperation with SIGCSE"
agreement.
Richard Wyatt of West Chester University of
Pennsylvania has been nominated to run for the Northeastern Representative
position - which - if elected -
will make him automatically a chair of our
board.
South
Central (Carl
Steidley)
Carl was not present.
[email
report]
The 2001 CCSC SCC Planning Meeting was held in
The 2001 South Central Conference will be hosted by
A report regarding the status of the South Central Conferenceâs proceedings will be forthcoming from John Meinke, Journal Editor.
A report regarding the number of registrants for the South Central Conference will be forthcoming from Kathy Bareiss, Membership Secretary.
Midwest (Jim Aman)
The MW region is working on the regional
bylaws. The budget has been
submitted.
[email
report]
The Fall, 2000 was filed at the
board meeting in
The regional committee will receive a proposed set of bylaws
this spring. Comment will be
invited through the late spring and summer. Adoption is scheduled for the board
meeting on
A budget for the 2001 conference has been submitted to Bill Myers and forwarded by him to the full board with a recommendation for approval.
5. NECC Report (Kevin Treu)
Kevin was not able to attend. His email report follows. Ingrid suggested we follow up on NECC's grant and ask Kevin for
suggestions.
[email
report]
1. The CCSC Society Session at NECC 2000 in
Atlanta was entitled "Teaching Programming with WebToTeach" and featured panelists David Arnow, Gail
Miles, Susan Dean, George Crocker, Anne DeFrance, Gerald Weiss, and Gordon Bassen.
Approximately 40 people were in attendance and showed
considerable
interest in the presentation. It was a good opportunity to advertise
CCSC again.
2. NECC 2001 is scheduled for Chicago, June
24-27, and a CCSC Society Session has been accepted and will be presented at the
conference.
3. NECC 2002 will be in San Antonio in June
2002. I am seeking suggestions
and/or applications for our society session at that conference. It would
be best for the South Central region to put
something together, though that of course is not a necessity. A proposal will need to be submitted to
me
by mid-September. Please contact me for more
details.
4. Steve Jobs has been confirmed as the
keynote speaker at NECC 2001 in Chicago.
I would like to personally encourage our Midwestern
Region
members to consider attending NECC this
year.
5. Attached is a PDF copy of the description
and application form for the NECA Special and Collaborative Projects Grants
Program. This is
an
exciting opportunity for CCSC as a whole and our
member institutions in particular to benefit from our relationship with
NECA. As you can
see,
grants for reasonably sizeable amounts are
available. Please contact me if you
have any questions.
6. Finally, I want to mention that one of the
things I learned at my first NECA meeting in Chicago last month is that the
organization (which sponsors
NECC each year) is set to undergo rather
significant changes. It is
re-evaluating its working relationship with ISTE (International Society
for
Technology in Education, which also helps
sponsor NECC) and we have a wonderful opportunity to help define what results
from this re-evaluation.
I have been charged with asking the CCSC
Board to consider ways in which CCSC sponsorship of NECC can be more mutually
beneficial. In short,
what
do we (CCSC) want out of our sponsorship? What benefits can we accrue? Now is an
excellent time to influence the direction of these two
large
organizations (NECA and ISTE). I would be interested in hearing any
thoughts that you may have, individually or as an entire
Board.
6.
Conference Coordinator Report (Will Mitchel)
Proposal from a CO company to create a CD
with last 5 or 10 years of our journal on it.
As we come up on our 20 years anniversary, should we do something special
for our membership. The CD costs $90 a CD with a purchase of
1000 copies. Perhaps use a prizes.
7.
Membership Report (Cathy Bareiss)
The system now has some added
functionality. Looking for feedback and for testing regional
registration. We should make
sure that all regional board members are officially CCSC members.
8. Treasurer's Report (Bill Myers)
The finance committee consists of: Peter,
Matt and Bill.
Audit committee is working concurrently. One vendor is interested in being a
national vendor but has not paid yet.
We will publish an additional proceedings (for
Eastern) and it's in the budget.
The proposed budget was distributed. A conference budget template was
presented. It was decided
that:
- last
two lines under "general principles" should be removed
-
increase
pp from $40 to $41 and decrease $2000 to $1500 and
-
charge
$6 per conference proceedings
MOTION: proposed budget with changes including the
change to the template be approved
The MW and SE budgets were unanimously
accepted subject to updating.
The NE budget was unanimously accepted
subject to the agreed upon revisions.
Bill reminded all regional representatives
that all conferences must submit a budget for board approval 18 months prior to
the conference. No checks will be
paid until the budget is approved by the board.
Bill asked if we should go for tax exemption
from various states. The process
involves filling out a form and costs money. Colleges typically pay and there is no
need to pay taxes. We pay about
$100 in taxes on food and lodging.
It was decided that the amount of taxes we pay is not much to
bother.
9. Publications Report (John Meinke)
We are close to being beyond page limits for
some conferences.
It was agreed that all full papers should be
refereed.
MOTION: The consortium adapts as a guideline that
regions shall impose a maximum of 15 pages double-spaced limit on papers
submitted for publication
Accepted 12-1 with 1 abstention
Five papers did not make it to CP
proceedings. They will be published
together in a Fall proceedings. Two of the papers would have put the
proceedings over the limit and it had already gone to the press.
Regional representatives should let their
conference committees know that all camera-ready papers must be received 10
weeks prior to the first conference of a joint issue. This should also be included in
the list of tasks that John, Bill, and Cathy are
compiling.
[email
report]
Volume 16 Number 3 of the Journal (proceedings of South Central and Central Plains) is assembled and has been forwarded to the printer. The final document was 388 pages Ð just under the 400 page limit we need for bulk mailing. In addition, five papers and two panel sessions were not included since they were not received.
There are several issues that we need to seriously address if we are going to be able to make combined issues work. The first is the status of student papers. We had a number of student papers submitted for both conferences. We need to seriously look at the length of student papers. I was concerned when I saw the number of student papers, and traditionally student papers have tended to become very long. Should we put a page limit on student papers? Should we include only abstracts? Northeastern has student papers but traditionally has only published abstracts, so that there are no space problems Ð three abstracts typically will fit across two pages. Do we limit the number of student papers?
The second item is the length of regular papers. Traditionally it has not been a problem and we have never considered limiting paper lengths. In some ways it is a double edged sword. Giving a maximum might very well result in authors attempting to fill that many pages!
The third issue with this particular set of proceedings was the time deadlines set by Central Plains. I have repeatedly asked in the past for a twelve week ahead deadline for papers due, and that I receive them at least ten weeks ahead of time. The deadline set for paper submission was 1st February for a 6th April conference, nine weeks the papers chair to receive the final manuscripts. This allows for nothing at all to go wrong, and it did!!! Within literally days before the papers were due the conference chair discovered that authors had not been notified of paper acceptance! It was then a mad scramble to encourage authors to get their papers in asap! This did result in five papers and two panels not being included in the final manuscript! We have endeavoured to include every paper in the past, and this is really a black mark! The final manuscript was sent to the publisher on 19th February (or at least I anticipate that it will go out of here tonight Ð am currently printing it), a scant five and a half weeks before the conference with one week being dedicated to shipping! I cannot guarantee that this particular set of proceedings will be in place for the Central Plains conference!
I am currently working on the Northeastern proceedings Ð estimate that I am about 20% done.
The January newsletter apparently went out late! While it was printed and ready to go, our assistant editor ended up swamped and was unable to get it out on time! This is a hazard working with volunteers! Obviously, our full time jobs must come first.
I raised some concerns about conference web pages and received an interesting set of responses. Those closest to the development of the web pages were very defensive, which those not close to that development were strongly in agreement with my concerns. The following are some of the concerns:
The following are some guidelines for preparation of effective web pages:
Itâs interesting that Jacob Nielsen has indicated that ãmostä websites are unusable, and has a web site webpagesthatsuck.com Ð I have not gone to that site to see which ones are included. However, I do agree, and itâs been confirmed by some of the responses that Iâve received.
Iâm willing to work with a committee to come up with some guidelines for construction of some sort of guidelines for our conference webmasters. However, Iâm certainly not an authority on web construction, and would appreciate the input from a committee.
Susan Dean and I are working on that one Ð Susan is in the process of transitioning from her position as program co-chair for Southeastern and the need for those guidelines exists with Southeastern, thus a good motivation for the two of us to work on it together. Weâve gone through one draft Ð and have the guidelines from Northeastern to work with as well!
Items for consideration:
10. National Vendor (Matt Dickerson)
We need to create a form for it. Also, need to provide conferences with a list of national vendors.
11. Eastern
Conference
Welcome to Liz as regional representative for the Eastern region. There was some discussion regarding initials used for Eastern following CCSC. It was agreed that it was up to Eastern to decide what they would like to use.
12. Membership
Meeting
Bill will report on last year's expenses and
next year's budget and Cathy will report on membership numbers. Regional representatives should be
introduced and should plug in their conferences. No report will be presented by John. Chuck will present the list of nominees
and call for nominations.
MOTION: That nominating committee be guided by the principle of having the three presidents be
from three different regions as a guiding principle in seeking
nominations.
MOTION: That nominating officer shall seek to
nominate someone who has served on the national CCSC board
before
Accepted 12-0 1 abstention
13. CCSC Website
The cost to switch to a commercial server is
$144 per year. Myles McNally has
agreed to be CCSC's webmaster.
MOTION: To move CCSC website to the commercial
server recommended by Jim Aman and pay the $144 annual fee.
It was agreed that we should decide on
minimal content of the website as well as regional websites. It was also agreed that as a service to
our regions we should provide a template.
14. Meeting
Adjourned
Meeting adjourned at 11:05 p.m.
Respectfully submitted,
Ingrid Russell