MINUTES OF CCSC BOARD MEETING

November 11, 1994
9:00 a.m.
Riley Hall, Furman University
Greenville, SC

Attendees:  Bill Myers, John Rabung, Becky Tidwell, Gail Miles, 
Paul Haiduk, Dick Hull, Sue Fitzgerald, John Meinke, Martha 
McCormick, Chuck Howerton, Susan Dean, Will Mitchell, 
Cathy Bareiss, Kevin Treu

Minutes of Last Meeting:  Approved without discussion.

Treasurer's Report -  Becky Tidwell
	The treasurer's report for 1993-94 was handed out.  It was 
noted that 1993-94 was not as bad as it looks, due to a change 
in accounting procedure.  Certain incoming funds are being 
held for the next fiscal year while the same funds from 
1992-93 were put in for that year, thus the bottom line for 
1993-94 looks worse than it is.  Bill Myers noted that we lost 
about $2,500 last year and noted that we need to think about 
covering those costs.  Paul Haiduk raised questions about 
relative conference costs.  Myers suggested (as part of 
revised CCSC by-laws) that each conference steering 
committee pass its own by-laws to be ratified by the CCSC 
board.  It was observed that (1) most money was spent on 
meals at conferences; (2) two new conferences were added to 
the overall expenses, and (3) profits shown by the 
conferences is dropping.  Various reasons why shortfalls 
occurred and various means of cutting costs were discussed.  
One suggestion was to hold only a single annual Board 
meeting to cut travel costs.  Myers suggested that we take 
this up over e-mail.

Membership Report -„ Bill Myers
	The membership report was handed out.  It was reported that 
the membership numbers explain the drop in income to 
some degree.

Conference Reports

Central Plains - Will Mitchell
	This new conference has gotten off to a fast start, with a 
well organized steering committee, which will be 
meeting again on January 7.  A copy of the minutes of 
this committee's recent meeting was distributed.)  A new 
call for papers has gone out and submitted papers have 
been received already.  Sue Fitzgerald suggested that we 
all submit papers in support of the start-up of this 
conference.  

New England -„ Will Mitchell
	A steering committee has been set up for this region, and 
much discussion has taken place.  Plans are for the first 
conference to be held in the spring of 1996, with 
organization taking place in the spring of 1995.  There 
will be coordination with the Eastern regional 
conference, which meets annually in the fall.

Southeastern -„ Gail Miles
	This is the first year that the conference chair has also 
been from the host institution (Ken Abernethy from 
Furman).  The advantages and disadvantages of this were 
discussed, with the general conclusion being that it is an 
advantage.  This year a programming contest is being 
held for the first time.

Side Issue  - Membership Committee procedures an composition
	At this point in the conference reports, Chuck Howerton 
raised the issue of the clarity of membership procedures 
(when applications are mailed, joining concurrently 
with conference registration, when does membership 
expire, etc.)  Sue Fitzgerald made a motion for the 
Membership Committee, currently consisting solely of 
Bill Myers, to be expanded, with appointments made by 
Myers.  The motion was accepted.  Myers then appointed 
Chuck Howerton, Cathy Bareiss and Susan Dean to the 
committee.  It was agreed that a report addressing 
Howerton's questions would be ready for SIGCSE and 
would be circulated beforehand.

Rocky Mountain -„ Chuck Howerton
	The conference was held on October 21 and 22 with 
slightly lower registration numbers than in previous 
years, perhaps because the ACM national conference was 
in the same region this year (Phoenix).  The conference 
was of a high quality (as usual) though the meals were 
too expensive and not good.  It was profitable for the 
second year in a row.  Next year's conference is planned 
for the same weekend in Park City, Utah.

Side Issue -„ conference registration requirements
	Bill Myers made the point that it must be made clear 
about who must register for each conference and who 
need not (e.g., presenters, students, etc.)

South Central -„ H. Paul Haiduk
	The conference is coming up in April, in Wichita Falls.  
The conference chairs for this conference have always 
been from the host site, which has worked well.  The last 
conference had 80 participants and made money, which 
is typical.  It is expected that some attendees will be lost to 
the Central Plains conference.  The conference is 
building continuity and experience, as the steering 
committee is now entirely composed of "veterans."

Midwest -„ Cathy Bareiss
	The first conference was held in October.  It was very 
positive, with good feedback.  The steering committee met 
again the day after the Board meeting (November 12).  
Next year's conference will be in Ft. Wayne, and at 
DePauw the year after that.

Eastern -„ John Meinke
	The conference was held at St. John Fisher in Rochester, 
NY the same weekend as the Rocky Mountain conference 
this year.  There was lower attendance than in previous 
years, but the conference was still successful.  Ten 
vendors paid for space.  Part of the program for next 
year's conference (to be held in the New York City area) 
is already set.  Two schools have applied to host the 
conference for 1996.

NECC -„ Gail Miles
	Gail Miles made a presentation on CCSC at the conference 
and handed out printed materials there.  Bill Myers 
showed off the foldout display board that was created for 
this purpose.  The session was well attended, with lots of 
positive feedback.  It was observed that there is 
considerable name recognition for CCSC.  Sue Fitzgerald 
outlined the NECC presentation for next year.

Committee Reports

Conference Committee -„ John Meinke and Will Mitchell
	There were no calls for papers in the September 1994 
issue of the Journal of Computing in Small Colleges.  
Meinke stressed that this (and other) information is 
needed in advance.  Specifically, it is needed by the first 
of August for the September issue, and by the middle of 
the preceding month for other issues.  "Information" 
includes reports, minutes, calls for papers, etc.  It was 
agreed that Meinke needs to make a list with deadline 
dates.  (Note: This was done and distributed before the end 
of the conference.)  Sue Fitzgerald suggested that this 
committee should be charged with setting budgets for 
conferences.  Nothing was decided.

CCSC Board -„ Sue Fitzgerald
	The next meeting time for the Board was set for 
Wednesday, March 1 at 5 p.m. in Nashville, TN.  Sue 
Fitzgerald will confirm by e-mail.  The Membership 
Committee meeting has already been scheduled and will 
be in the conference program.

Growth Committee -„ John Rabung
	The committee met the previous night and discussed 
several issues reflected by a printed summary of 
suggestions collected via e-mail prior to the meeting.  It 
was conceded that all of the issues couldn't not be 
resolved in the current Board meeting.  Thus the main 
issues discussed and recommendations made by the 
committee meeting were simply reported (with general 
Board discussion in some places):
´	- the committee focused on central issues of the CCSC 
as a whole, rather than to the issues of individual 
conferences
´	- the overall purpose of the consortium was 
discussed in the meeting, with the conclusion 
generally being that the purpose is to foster the 
sharing of information among people with similar 
concerns: teaching computing in non-research 
environments under significant financial 
constraints
´	- three subcommittees were appointed to address 
specific problems of the rapid growth of the 
consortium: one will consider registration 
procedures, another will consider ways to 
determine dues and other charges, and the third 
will consider editorial procedures
´	- the development of a master calendar by the Board 
was suggested (though no assignment for this task 
was made)
´	- it was suggested that the Board do away with at-
large representative, going instead with regional 
representatives
´	- it was suggested that the idea of an executive 
committee is not a good one, partly because of the 
additional level of bureaucracy and the "shadowy" 
nature of such a committee
´	- the Board should approve new conferences
´	- selected conference proceedings should be 
combined both for mailing and for on-site 
distribution, in spite of the fact that this will 
impose earlier deadlines on some conferences
´	- CCSC representation at all of the local conferences 
is necessary; this typically comes in the form of 
the registrar


Old Business
	The primary discussion was of the ongoing issue of CCSC 
affiliation with the Eastern conference.  It was discussed 
whether or not the CCSC should continue distributing the 
proceedings of the Eastern conference, or make other 
arrangements for doing so.  The Eastern Conference is not 
sure it they want to affiliate with CCSC or not.  Will Mitchell 
made the motion that as of now CCSC will not distribute their 
proceedings next year.  John Rabung amended the motion 
that we present a deadline to the Eastern Conference for 
affiliation.  The original motion passed without this 
amendment.

Break
	At 12:05 p.m. a motion was made to reconvene at 9 p.m., after 
the conference banquet.  This motion was accepted.  
However, it was decided after the banquet that the meeting 
would be concluded during the conference luncheon on 
November 12 instead.

Re-convened:  12:15 p.m., November 12, 1994, Hartness Pavilion, 
Furman Univ.

Attendees: same as above

Revised Report from Membership Committee -„ Bill Myers
	The final attendance figures for the 1994 SESCCC were 
reported: 84 full registrants, 11 students, 13 others.

New Business

´	- The issue of John Meinke's proposed amendments to the 
CCSC by-laws was raised.  A motion was made to discuss 
them via e-mail and vote electronically by January.  This 
motion was passed.
´	- The issue of a privacy policy was postponed until the 
March meeting of the Board.
´	- An Internet electronic mailing list for the CCSC will be 
set up by Dennis Martin.
´	- The possibility of a CCSC site on the World Wide Web will 
be investigated by Kevin Treu and Dean Hendrix.
´	- Several items of the previously distributed "epistle" of 
Bill Myers were discussed.
„		- a motion to change the suggested action increasing 
regular dues so that they would be raised to $35 
(instead of $30) for regular and associate members, 
and $125 (instead of $105) for institutional members 
was passed 7-5
„		- the amendment itself was then passed 9-3
„		- it was agreed that we would tell the ACM 
Southeastern Region to send brochures for their 
conference to us for distribution
´	- The Nominating Committee will be determined by e-mail.

The meeting was adjourned at 12:45 p.m.

Respectfully submitted,
Kevin Treu