MINUTES OF CCSC BOARD MEETING

February 14, 1996
4:00 p.m.
Hyatt Regency
Philadelphia, PA

Attendees:  Sue Fitzgerald, Paul Haiduk, Cathy Bareiss, Ingrid Russell, 
Chuck Howerton, Will Mitchell, Scott Sigman, Martha McCormick, 
Will Mitchell (non-voting),
Kevin Treu, Paul Myers (arrived 5 p.m.), Barbara Owens (arrived 
5 p.m.), Susan Dean (arrived 8 p.m.)

Absent: Becky Tidwell, Gail Miles, Dick Hull, John Meinke, Bill Myers

Call to Order:  Sue welcomed everyone and briefly reiterated the 
general theme for the Board for the year „ an orientation to 
service „ now that the major task of by-law revision is done.

Minutes of March 1, 1995:  (Not approved during the last meeting 
since the secretary was absent.)  No quorum to vote.

Minutes of Last Meeting (November 2-3, 1995):  Minor changes were 
requested by Will Mitchell and Sue Fitzgerald.  
No quorum to vote.

Conference Reports

Southeastern „ Gail Miles (via e-mail, February 7, 1996)
        The Southeastern Conference is sending its Call in the mail 
before the Philadelphia meeting.  There will also be some 
available at SIGCSE.  Frank Cheatham is the Chair of the 
Steering Committee; Bob Riser is the Conference Chair of 
SESCCC 96 which will be held in Nov. 1996 at East Tennessee 
State Univ.; Susan Dean and George Crocker are the Program 
Chairs; Becky Tidwell is the Registrar; Bill Myers is in charge 
of publicity; Kevin Treu, Dean Hendrix and Martha McCormick 
are the Chairs of the Programming Contest; Bob Street has 
joined the committee; Gail Miles and Dick Hull are responsible 
for the Call and Registration material.

        The Steering Committee will hold the Spring meeting at East 
Tenn State in March.  This is different because we usually 
have the meeting at SIGCSE.  Since a good portion of the 
Committee were close to ETSU, we thought it would be helpful 
to have it there.  

        John Rabung was asked to be the Southeastern Rep for the 96-
97 year, but because of institution obligations, he declined.  
Gail Miles will continue in the position until the by-laws of 
CCSC are passed and a mechanism is in place to elect a 
representative.

        The 1997 Conference will be held at Lenoir-Rhyne College in 
Hickory, NC either Nov 2 or Nov 9, 1997.  Gail Miles and Dick 
Hull will be Conference Chairs.

Central Plains „ Scott Sigman
        The Central Plains Regional conference will be held on April 
19, 1996 at William Jewell College in Liberty, MO.  It appears 
that everything is on schedule for the conference.  The 
Central Plains Regional Steering Committee has appointed a 
subcommittee to bring a proposal on Regional By-laws to the 
August Steering Committee meeting. Scott Sigman ended up 
the chair of this subcommittee by virtue of his position on the 
Board.  The Central Plains Region is expected to adopt Will 
Mitchell's suggestion and add a session/meeting on the 
Consortium to the program.  Next year's conference will be 
hosted by Rockhurst in Kansas City, April 18-19.  Darrell 
George is the chair.  

        The big challenge for the Central Plains Region is to increase 
the number of schools involved with the conference.  There 
are several small colleges whose primary mission is teaching 
who are not involved, and we need to encourage them to 
become so.

Discussion „ General conference-related topics
        Sue made a note requesting that we try to keep conferences on 
different dates if at all possible.  She also noted that there is 
some confusion as to who is the registrar for the Central 
Plains conference.  Scott will follow up and confirm who it is.

        The question was raised as to why the number of paper 
submissions is so low (about 20).  Are Rocky Mtn. and Central 
Plains competing somewhat?  Sue made the point that we have 
to look into ways of promoting more paper submissions.  Scott 
noted that there needs to be better promotion for Central 
Plains in Missouri.  Sue asked Scott to take action on a strategy 
for increasing paper submissions, and to work with Chuck 
Howerton to improve the Rocky Mountain submission rate.  It 
was agreed that Will Mitchell would make the announcement 
of conference dates at the 2/15 Membership Meeting.

        Other conference reps noted problems with low numbers of
submissions as well, and the additional problem of encouraging
new authors to submit their work. 
Ingrid Russell noted that there is a lot of 
interest in attending coming from high schools.  Planning 
tutorials of interest to that audience would be beneficial.

        Sue requested that Ingrid make a comprehensive list of things 
done by the Northeastern Conference to enhance submissions 
and attendance.

        Cathy suggested having the AP people do training sessions for 
faculty at our conferences, or under the CCSC sponsorship.  
Sue noted that since Barbara Owens is involved with AP, she 
will have her follow up.

Rocky Mountain -- Chuck Howerton
        The conference made money, and featured two of the 
ACM/SIGCSE sponsored tutorials.  However, attendance was 
very poor and paper submissions were down.

        Bobbie Othmer, and her colleagues at Westminister College in 
Salt Lake City did a great job of setting up the conference and 
making arrangements for hotels, etc.

        We had 41 attendees including 35 regular, 4 student, and 2 
other.  This is the worst turnout we have had, including the 
first year.  Likewise, the number of submitted papers was way 
down and our program was not up to its past standards.  The 
papers given were interesting, but they were too few.  At some 
times we only had two tracks.

        After some careful study, we have come to the conclusion that 
one of several forces were at work.  First, Salt Lake City is not 
exactly at the geographic center of the area we have been 
drawing from, and although airfares are relatively cheap into 
SLC the flights were not as convenient and varied as those 
into Denver.  Second, the advent of the Central Plains 
conference has probably drawn participants away from the 
Rocky Mountain Conference.  Third, people who in the past 
have come for 1 day when the conference was in the Denver 
area did not show up in SLC.  

        Remedy:  next year's conference will return to the front 
range and be held in Longmont, CO at the same facility as the 
first two years.  Then we shall see what changes.

Northeastern -- Ingrid Russell
        The inaugural conference will be held on April 19-20 at the 
Univ. of Hartford.  There has been a lot of interest.  Out of 44 
papers submitted, 33 were accepted.  There will be four 
parallel sessions consisting of 33 papers, 5 undergraduate 
student papers, 4 panels, and 5 tutorials.  There has been a 
great deal of interest among high school teachers.  None of 
this was expected due to SIGCSE being in Philly.  Seven book 
publishers are paying $150 each.  Apple is giving a 
presentation and paying $200.  They are also donating a 
software package for a raffle.  Next year the conference will 
be hosted by Northeastern in Boston, April 25-26.  

        Regional by-laws (as requested in previous minutes) are 
being drafted.  A draft is to be presented to the regional 
committee in April.

        On the topic of regional by-laws, Sue suggested Ingrid talk to 
Scott, since Central Plains has been working on them too.  Sue 
asked Ingrid to please send the draft to the whole board.

        It was noted that the Board was impressed by the strength of 
the Northeastern conference, and the work of Ingrid.  It was 
agreed that she would compile a list of suggestions and 
circulate them via e-mail.

Discussion -- ESCCC conflict
	The issue of ESCCC's request that CCSC:NE change its name
and logo in order to reduce confusion was raised.
Sue reported that ESCCC had been informed
of the CCSC:NE name change voted on during the last board meeting.
A letter explaining that the Consortium's "regional" boundaries
are dynamic and change from year to year, depending on the conference
site was sent to ESCCC.
A general sense that CCSC wishes to be a good neighbor and work
in cooperation with ESCCC whenever possible prevailed.  Suggestions
of cooperative ventures included cross-distribution of calls for
papers and conference announcements via mailings and/or at
both conferences.

Midwest „ Cathy Bareiss
        Next year's conference will be at DePauw University in 
Greencastle, IN.  The theme will be "Innovations in Computing 
Education."  At the November, 1995 meeting of the steering 
committee, a number of decisions were made.  A budget has 
been projected „ $30 per person for food, $500 per speaker, 
$1400 for printing, postage, etc., $100 for cost overruns.  The 
total is estimated at $2500 (not including meals)  Income has 
been set at $100 per person with $35 going to membership, $35 
for expenses and $30 for meals.  On site registration will be 
$110 and a refund on meals is not guarenteed.  Cancellations 
will get $65 returned (if the meals can be canceled) with the 
$35 kept for membership dues.  Vendor fees will not be 
charged this coming year to try and encourage vendors to 
come.

        The use of three reviewers per paper was agreed upon, with 
reviewers reviewing about 3 papers each.  In addition, 
guidelines would be developed to aid in the reviewing process.

        The region has added the following positions to the steering 
committee (as per Will's suggestion):  regional registrer (we 
will handle all local costs as a region), author's chair (to try to 
develop a relationship with our authors from year to year), 
and participant's chair.

        The idea of a conference home page has been well received.  
Students will be assigned to work on the project.

Discussion „ Web pages and paper review guidelines
        Ingrid noted that NE also had a Web page.  Sue said that each 
regional rep should make sure that SIGCSE has the correct 
link for your conference home page (or any other).  Send this 
info via Paul Myers.  Conferences should also link their pages 
to each other, and link to SIGCSE as well.

        Cathy raised the need for guidelines on how to review papers.  
The Midwest Region is writing up its own guidelines.  Sue 
noted that there is an IEEE paper on such guidelines.  She will 
circulate it to the Board.  Duke Haiduk noted that a refined 
guideline statement exists „ Carl Steidley from South Central 
has it.  Scott noted that a Central Plains statement exists also, 
with Ernie Ferguson.  Sue requested that these documents be 
distributed to the whole Board.

Brief Aside „ Arrival of Board members Barbara Owens and 
Paul Myers.
        Cathy made a motion to approve the previous minutes.  The 
motion was seconded and passed unanimously.

Southcentral „ Stewart Carpenter via e-mail (2/7/96) for 
Barbara Owens

        The program for the 1996 South Central Conference will 
feature eighteen professional papers, three undergraduate 
student papers, two panels and four workshops.  A guest 
speaker from the local computing community is also planned, 
but no confirmation has been received on his participation.  
The quality of the submissions for the current year's 
conference is noticeably higher than last year, although the 
total number of submissions was somewhat less than last year.

        The featured speaker at the opening session of the conference 
is Dr. Loyd Kerhonen, Director of the Texas A&M University 
Distance Learning Center.  He will make a multimedia 
presentation entitled "What Really Is Distance Learning and 
Technology?"   A special invitation will be sent to educational 
organizations (school districts, junior colleges, educational 
service centers, and other University departments) from the 
immediate vicinity to attend the keynote speech.

        The customary Friday evening banquet and meal has been 
replaced by a Texas style barbeque and wild west show at a 
local ranch.

        The program for the conference will go to the printers 
approximately February 16 and will be mailed within a week 
or so after being printed (about February 26).

        Cost to the Consortium to date has been $440.31 with one 
mailing yet to be made. The costs have been as follows:

        Printing of Calls for Papers (2)  $ 97.33
        Mailing of Call for Papers (1)     179.58
        Cost of Planning Meeting at DFW    141.96
        Miscellaneous (mailing labels)      21.44

        Midwestern State University has committed up to $1000.00 for 
use by the conference committee.  This has been used to pay 
for an additional mailing and will be used to defray some 
ancillary costs such as local transportation, some student 
registrations, and pens, note pads,and folders for conference 
participants.

Other Reports

Conference Coordinator's Report „ Will Mitchell
        The conferences are all going well.  In 93-94 there were 243 
attendees.  There were 269 the next year, 286 the next, and about 400 
this year.  That number should stay the same.  There has been 
a very comfortable conference income, but we have nearly 
doubled attendance in just three years.  Presently there are no 
feelers about starting a new conference.

        Regional steering committees are busy getting regional 
organizations going.  A closer identity with CCSC is being 
built.

Discussion „ New conferences; national (vs. regional) identity
        Chuck suggested that it is time to think about starting a 
conference in the West coast region.

        Ingrid noted that NE is having a regional steering committee 
meeting before the April conference, at which an orientation 
for new members will be held to introduce them to the region 
and CCSC. 

NECC „ Gail Miles via e-mail (2/8/96)
        NECC will be meeting June 14-17 in Minneapolis , MN.  Both 
sessions that we submitted were accepted and both drew very 
good times:  one on Tuesday (first day of conference) and one 
on Wednesday.  The sessions are entitled "Cyberschool in 
Cyberville" and "How to make Computing Courses More 'Female 
Friendly'."  Everyone who is a member of CCSC will receive 
Registration material.  The conference is now about 5000 
participants and has a variety of vendor exhibits so anyone 
working in education at any level will find something of 
interest for them.

        Gail handled the Society Sessions for CCSC this year and thinks 
that should be the NECC rep's responsibility.  However, since 
she will be the Society Session Program Chair for 1997 
(Seattle) we need to choose someone to take over that job for 
1997 (which really begins immediately after NECC 96).  

Discussion
        Sue proposed as a topic for 1997 that we discuss the purposes 
and services of the consortium. Will suggested that that be the 
responsibility of the past president. Sue agreed to coordinate 
it, but not necessarily go to Seattle.  Martha McCormick also 
suggested a session for the benefit of high school teachers, 
and Cathy suggested on advantages to students of going to 
small colleges.

SIGCSE „ Paul Myers
        Revised but not approved minutes of SIGCSE board meeting 
were distributed.  The board no longer can meet at its own 
meeting, so it now meets in January.  This year the meeting 
was in Austin, TX.  Highlights include:
--      need for coordination between SIGCSE and CCSC
--      CCSC still don't have much identity as a national organization
--      the Phoenix SIGCSE meeting led to a cooperative grant for 
travel to SIGCSE and export of SIGCSE programs to small 
conferences; this grant has run two cycles and hasn't been 
successful in the former component (so few applications that 
no one ever turned down), but it has been very successful in 
the latter component; both organizations have benefitted
--      not going to try to get NSF renewal for the first part, but 
going for it on the second part
--      not much progress or exploration of cooperation 
opportunities since that time
--      the SIGCSE Board unanimously voted to allocate up to 1/4 of 
unbudgeted surplus to support small conferences with the 
same goals (such as CCSC)
Discussion:  What can we do with the 1/4 budget surplus?  Will 
suggested the idea of having keynote speakers funded by 
SIGCSE an idea.  Possibly also programming contests.  What 
else can we do in addition to importing panels?
--      since the SIGCSE board meeting is going to be at different sites 
now, they will consider having it during some small college 
conference to get the feel for things
--      there is a SIGCSE web page, which will include links to CCSC 
materials (and those of other related groups); information 
about CCSC Web URLs should go to Margaret Reek 
(mmr@cs.rit.edu)
--      the most significant item is that any conference can be 
offered to SIGCSE for a status of "in cooperation with" with no 
financial commitment; SIGCSE will be listed as co-sponsor; this 
must be done on per-conference basis and requires 
paperwork the first time through (routine after that); this is 
an opening for a formal relationship/connection with 
SIGCSE); we want to encourage steering committees to go 
through this one-time arduous process
Discussion:  The general conclusion of a lengthy discussion at 
this point was that this is an excellent idea, and that two of our 
conferences should "test the waters."  It was agreed that the 
Midwest and South Central conferences would be the first.  
The issue of applying for ACM special interest group (SIG) 
status was also raised, but rejected due to the concern of 
trying to compete with SIGCSE.  Another concern was that we 
be sure to maintain the separate identities of the two 
organizations.

Membership Report „ Bill Myers (postponed)

Treasurer's Report „ Becky Tidwell via e-mail (2/11/96)
        See addendum #1.

Discussion 
        Will raised the question of an inconsistency in the report in 
terms of the way funds have been accounted for from year to 
year, and suggested possible solutions.  

        Will raised the need to have a subcommittee to design 
procedures for recording income and expenditures in time for 
the new treasurer to take over.  The treasurer's report should 
be reconcilable with the membership report.  Will agreed to 
work with Becky to revise the minutes and submit a revised 
report.

        Sue agreed that we do need a budget committee with the 
purpose of creating a budget to be approved by the board, and 
also to carry out other duties outlined in the new by-laws.  We 
also need to have an auditing procedure in place.  Duke was 
appointed to chair this subcommittee, and Martha McCormick 
and Becky Tidwell were also appointed.  In addition, someone 
who might be the future treasurer will be appointed.  The 
Board is charged with thinking of nominees for this position.

        Referring to the treasurer's report, Sue noted that 1% 
overspending in three years is very good.  (Just $400 spent 
over what we took in.)  We are still interested in finding ways 
to save money however.

Publications Committee „ Kevin Treu
        A printed report was distributed.  (See addendum #2.)  This 
report outlined current publication efforts, proposed 
publications, specific issues to be addressed and action items to 
pursue.

Discussion
        Regarding one of the items in the report, Duke made the 
motion that we authorize a maximum of $100 per year for 
access of a permanent IP address for Web access.  A friendly 
amendment from Paul Myers that the specific address 
"ccsc.org" not be included was made and accepted.  The motion 
was seconded and passed unanimously.

        Kevin requested that everyone check out the current CCSC 
Web site and send comments.  Other discussion included 
agreement that the entire Journal of Computing in Small 
Colleges, and not just abstracts, should be made available via 
the Web site.  The issue of CCSC support for equipment such as 
large hard drives to store Web materials so that multiple 
institutions could share the storage load was raised.

        It was also agreed that we continue to pursue the idea of a CCSC 
flyer as advertisement for computing in small colleges, and 
that we continue to pursue electronic indexing of the Journal 
as well (via the Web site).

        Cathy will talk to contacts of hers about setting up a CCSC 
supported listserv mailing list for the discussion of small 
college computing issues.

        Sue requested that the publications committee bring back 
recommendations in the fall after corresponding by e-mail 
before then.  Issues to be considered including full text vs. 
abstracts, funding for disk space, etc.  Other Board members 
were asked to make suggestions to the committee members.  
Duke Haiduk suggested the addition of Bob Sloger as a formal 
member of the committee.

        Finally, it was requested that Kevin e-mail the publications 
committee report to the entire Board.

Break for meal at 7 p.m.

Reconvene at 7:55 p.m.

Old Business

By-Laws Changes „ Sue Fitzgerald
        We need a quorum of 10% in the spring for a U.S. mail vote to 
pass the by-laws already passed by the Board.  Be sure to vote 
and encourage others to do so.

        Regional reps should propose a by-law that meets our needs 
with regard to the required structure for each region.  This 
has not been done yet because we switched our emphasis from 
a conference orientation to a national orientation.  The 
Central Plains people are coming up with a rough draft for a 
regional organization.  Might this be a blueprint for a by-
law?  This will be put into subcommittee and reconsidered in 
the fall.   The six regional reps were appointed as the 
subcommittee.  Scott Sigmon will be chair.  The committee is to 
present a proposed by-law on regional governance in the fall.

        The board formally acknowledged and commended Paul Myers 
for his fine job in writing the new by-laws, and Bill Myers for 
his work in originally proposing the new by-laws.

Membership meeting „ Sue Fitzgerald
        Sue simply requested that everyone on the Board be prepared 
to make their reports in the meeting (held the next day).

Nominations „ Sue Fitzgerald for Dick Hull
        The Nominating Committee presents the following slate of 
candidates for 1996-1997, President-Elect: Cathy Bareiss and 
Paul Myers; Newsletter Editor: John Meinke; Secretary: Kevin 
Treu and Curt White; Membership Secretary: Bill Myers; At-
Large Board Member: R. T. Close and Dean Hendrix.

        It was noted that this slate meets current by-laws.  If the new 
ones pass, offices will change, but we will wait one year for 
them to take effect

President elect's remarks „ Duke Haiduk
        The major goals are two-fold: (1) move CCSC in the direction of 
full connection via electronic media and see it evolve; (2) 
emphasize the collective shift in focus to a national, rather 
than regional, CCSC identity.  Another goal is to continue in 
the direction of cooperative alliances with SIGCSE and/or 
other groups.

        The fall meeting of the Board will be at the Rocky Mountain 
conference in Longmont, CO, October 18-19.

Budgeting for Conferences „ Will Mitchell
        Two regional conferences (Midwest & South Central) 
published budgets this year.  Both budgets came in close to 
Will's estimates.

        The issue of auditing is important „ each regional steering 
committee should check that the conference committee has 
incurred reasonable expenses.

Discussion
        A copy of Will's written report was requested.  It will be 
distributed via e-mail to the Board.

        The issue of whether or not some of the comments on auditing 
should become standing rules was raised.  Will will distribute 
his report via e-mail and Sue will ask for discussion and vote, 
also via e-mail.

Budget „ Sue Fitzgerald
        This issue was raised previously in the meeting, and was 
settled with the appointment of a budget/finance 
subcommittee.

Travel Policy „ Duke Haiduk
        It was agreed that this issue be added to the charge of the 
budget/finance subcommittee and incorporated into that 
committee's discussion.  

        There is concern over the great expense incurred by some 
individuals which isn't reimbursed, and this will always be a 
problem due to our dispersement.  

Discussion
        Will referred to the treasurer's report again, noting that 
major items include journal expenditure ($5000), travel 
($2700), duplicating and printing ($1000) for first half of this 
year.  The point being that we're in pretty good shape unless 
we do something like double our expenses.

        Sue noted that the travel budget and travel policy are two 
different issues.  Will it be hard to discuss both in one 
meeting?  Duke noted that we need to have a budget done 
before policy can be determined.  It was concluded that we 
will stick to the current policy until we get the new report.

Proposal for Conducting Business via email „ Paul Myers
        Paul began by distributing a handout containing the proposed 
standing rule (see addendum #3) and noting that the policy is 
largely to the credit of Bill Myers, stemming from his original 
work with the by-law changes.  The policy has been field-
tested and it seems to be a viable means of doing business, thus 
the current proposal.  A possible benefit is the savings of 
money if we can conduct enough business electronically so 
that we only meet once a year.

Discussion
        Paul Myers made the motion that we accept the guidelines as 
standing rules.  The motion was seconded.  Cathy made a 
friendly amendment: "that any item to be voted on may be 
proposed by any board member and must be transmitted to the 
Board by the President."  Sue made an additional friendly 
amendment: "to drop the need for a second."  Cathy made 
another friendly amendment: "to drop the word 'Elect' in item 
(iv)."  A period of discussion followed.

        Barbara Owens made the following friendly amendment: (in 
item i) "Any item which is proposed by a board member and 
seconded by another board member must be transmitted to the 
board by the president."  This motion superceded two previous 
amendments, with one still in effect.

        Sue raised the issue of whether or not voting records should 
be published, and then made the friendly amendment: (in 
item iv) "...inform the Board of the result, including the votes 
of the individual board members (yes, no, abstain, no 
response).  The proposal and the action taken will be 
published in the next issue of the Journal."

        Barbara made the friendly amendment: (in item vi) "Drop 'by 
ballot'."

        Paul Myers made the friendly amendment: "Add 'voting' 
before 'Board membership' in  items (v) and (vi) and (i)."

        Scott Sigman made the amendment: (in item vii) "The 
President will distribute these rules whenever a proposal is 
transmitted to the Board."

        Finally, Paul Myers made the friendly amendment: "Add 
[Friendly Amendments] in item (ii), and add [Unfriendly 
Amendments] in item (iii)."

        All friendly amendments were accepted.  The motion was 
passed unanimously.  (See addendum #4 for the complete 
transcript of the new standing rule.)

Publicity „ Sue Fitzgerald
        Sue noted that some person should have the designated role of 
sending out our announcements.  To which Will responded 
that there are no clear lists of publications to use for 
publicity.  Noting that this is a distinct issue from publications 
(advertising versus a service), Sue said that the idea is to 
transmit info to a master list, enumerating places where most 
interested people will see our announcements.  Such a list has 
yet to be compiled, and that is the first task.  Barbara 
suggested that regional reps scout around and find out what 
publications are out there.  Then when there is a body of 
publications, report back to Sue to compose a list.  Then we'll 
find a volunteer to actually do the publicizing.  Sue charged 
the whole board: find publications and send complete info to 
Sue.  (Include on-line publications too.)  Will noted that this 
should be the job of the Participants Chair on regional 
steering committees (assuming the model has been adopted).

Adjourned at 9:56.

Re-convene to hear Membership Secretary Report, 7:20 p.m., 2/15/96

Membership Secretary's Report „ Bill Myers
        The membership report was circulated.  (See addendum #5.)  
Bill will work together with Becky to provide information to 
assist with overall report accuracy.  He also reported one 
additional regular member from the original report.  

        Bill will begin work on setting up mailing lists for the Board, 
regional conference committees and steering committees, so 
that individuals will have just one address to mail to in order 
to reach everyone in a particular group.

        A proposal for corporate sponsorship in the form of 
advertising in proceedings and journals and venders at 
conferences is in the works.

********** Addendum #1: Treasurer's Report **********

Here is the report that shows our current condition financially. Please note
that I have not charged any conferences yet for their proceedings.  I usually
do this at year end.  Also note that the beginning balance for the consortium
and for South Central are different than what showed on last year's report
due to changes that had to be made.  I have gone through all my files to
make sure everything I have received and paid has been recorded.  Please
check your area of concern and let me know of any discrepencies.



                            CCSC Treasurer's Summary
                             7/ 1/95 Through 2/29/96
1995-96-All Accounts                                                      Page 1
2/11/96

     Category Description                CCSC Central Plains    Mid Western
------------------------------ -------------- -------------- --------------
INCOME/EXPENSE
  INCOME
    Dues to Consortium               6,285.00           0.00           0.00
    Extra Banquet                        0.00           0.00          95.00
    Prog. Contest                        0.00           0.00           0.00
    Regist. Fees                         0.00           0.00       4,530.00
    Income -- Other                      0.00           0.00           0.00
                               -------------- -------------- --------------
  TOTAL INCOME                       6,285.00           0.00       4,625.00

  EXPENSES
    Conf. Meals                          0.00           0.00       2,006.66
    Duplicating & Printing           1,112.89           0.00         156.50
    Journal Exp.                     5,711.71           0.00           0.00
    Legal Fees                          10.00           0.00           0.00
    Phone                               20.19           0.00           0.00
    Postage                            379.56           0.00         118.86
    Presenter Exp.                       0.00           0.00         172.15
    Supplies                            50.36           0.00         304.06
    Travel Expenses                  2,736.88           0.00           0.00
    Upfront money for confere            0.00           0.00           0.00
                               -------------- -------------- --------------
  TOTAL EXPENSES                    10,021.59           0.00       2,758.23

                               -------------- -------------- --------------
TOTAL INCOME/EXPENSE                -3,736.59           0.00       1,866.77

BALANCE FORWARD
  CCSC                               6,766.40           0.00           0.00
  Central Plains                         0.00         702.48           0.00
  Mid Western                            0.00           0.00         324.84
  Rocky Mount                            0.00           0.00           0.00
  SouthCentral                           0.00           0.00           0.00
  SouthEastern                           0.00           0.00           0.00
                               -------------- -------------- --------------
TOTAL BALANCE FORWARD                6,766.40         702.48         324.84

                               -------------- -------------- --------------
OVERALL TOTAL                        3,029.81         702.48       2,191.61
                               ============== ============== ==============



















                            CCSC Treasurer's Summary
                             7/ 1/95 Through 2/29/96
1995-96-All Accounts                                                      Page 2
2/11/96
                                                    OVERALL
   Rocky Mount   SouthCentral   SouthEastern          TOTAL
-------------- -------------- -------------- --------------


          0.00           0.00           0.00       6,285.00
         36.00           0.00         244.00         375.00
          0.00           0.00          75.00          75.00
      3,415.00          70.00       5,845.00      13,860.00
          0.00           0.00          25.00          25.00
-------------- -------------- -------------- --------------
      3,451.00          70.00       6,189.00      20,620.00


      1,170.59           0.00       1,910.87       5,088.12
        364.24           0.00         334.89       1,968.52
          0.00           0.00           0.00       5,711.71
          0.00           0.00           0.00          10.00
          0.00           0.00           0.00          20.19
          0.00           0.00         112.20         610.62
         60.00           0.00         200.00         432.15
          0.00          99.64           0.00         454.06
          0.00           0.00           0.00       2,736.88
          0.00         230.03           0.00         230.03
-------------- -------------- -------------- --------------
      1,594.83         329.67       2,557.96      17,262.28

-------------- -------------- -------------- --------------
      1,856.17        -259.67       3,631.04       3,357.72


          0.00           0.00           0.00       6,766.40
          0.00           0.00           0.00         702.48
          0.00           0.00           0.00         324.84
      2,247.33           0.00           0.00       2,247.33
          0.00       5,477.28           0.00       5,477.28
          0.00           0.00       4,552.44       4,552.44
-------------- -------------- -------------- --------------
      2,247.33       5,477.28       4,552.44      20,070.77

-------------- -------------- -------------- --------------
      4,103.50       5,217.61       8,183.48      23,428.49
============== ============== ============== ==============

********** Addendum #2: Publications Committee Report *********

PRELIMINARY REPORT OF CCSC AD-HOC PUBLICATIONS COMMITTEE

Committee members: Dean Hendrix, Dick Hull, Dennis Martin,
                   John Meinke, John Rabung, Kevin Treu

I.   Existing Publications

   A.   Journal of Computing in Small Colleges

      Current Administrator(s): John Meinke, Bob Sloger

   B.   Original Newsletter (insert to JCSC)

      Current Administrator(s): John Meinke

   C.   Electronic Newsletter

      Current Administrator(s): Dennis Martin

      Status Report: Ten issues mailed since September.

      Issues: 
      
        Some feedback from members has been incorporated.
        There has been very little feedback.

        Establishing the original mailing list was time-consuming as
        many addresses were incorrect.  Maintaining the list requires
        constant attention as there is no notification when an email
        address is changed.
 
        The major use has been for meeting announcements.  This seems 
        very appropriate as this is the major activity of the CCSC.

        There has been an interesting thread on student access to
        Internet.  No other thread has been forthcoming.

        Items of general interest have been reposted from the SIGCSE
        mailing list.  As we are a complementary organization to SIGCSE
        rather than a competitive one, this seems appropriate.

        There have been several vacancy announcements.  Since space is
        sold in the Journal for this, it should not be provided for
        free in the newsletter.

      Action Items:

        1. The biggest problem is getting information to send out.

        2. Each conference should be urged to send information to me
           directly in electronic form (ASCII file) automatically at
           certain times:  Preliminary Call; Call for Papers, Panels, 
           etc.; Program, Report.

        3. Summary Meeting Minutes could be sent with the full text
           distributed in written form.

        4. Officers could post items for members to reply to.  Bill has
           been active in this and Sue has posted some.  Replies could
           be directed to the officer or to the Newsletter as the officer 
           deems appropriate.

   D.   World Wide Web Site

      Current Administrator(s): Kevin Treu, Dean Hendrix

      Status Report: A skeletal hierarchy of pages has been created
                     for CCSC and is on-line at this time at the URL
                     (http://www.furman.edu/~treu/ccsc/).  An outline of the
                     organization and the information contained
                     is appended to this report.

      Issues:        A number of the proposed links have yet to be
                     implemented.  Reasons include that the data
                     hasn't been collected yet (e.g. previous Board
                     meeting minutes), sites don't exist (e.g., 
                     conference home pages, and other issues have
                     yet to be resolved (e.g., JCSC on-line).

                     Since the site is embryonic to say the least,
                     the organization itself is in no way
                     finalized.

                     Little attention has been paid to artistic design
                     at this point.  Thus no images, backgrounds, etc.
                     have been incorporated.

                     The URL is non-intuitive and awkward.

      Action Items:  1. Review of the contents and organization:
                        The membership of CCSC must be made aware
                        of the site so they can offer suggestions
                        and criticisms.  This will lead to the 
                        elimination of links and the creation of
                        new ones.

                     2. Development of missing links

                     3. Security issues: Before some of the proposed links
                        can be implemented, security concerns must be
                        addressed.  Specifically, since the JCSC is
                        available to CCSC members only, how can access
                        to an on-line version be regulated?  If we are
                        to allow people to join CCSC or register for
                        conferences via the Web, we need to investigate
                        methods for secure transmission of credit card
                        information.  (In the meantime we can settle
                        for making the required forms available at the
                        Web site.)  Electronic elections are a natural
                        application for the Web.  Can the legitimacy of
                        someone's vote be verified?  Other security
                        issues are likely to be identified as well.

                     4. Design issues: Images, backgrounds, separator
                        lines, etc. will be added to "spice up" the
                        look and feel of the site.  Again, a consensus
                        among CCSC members as to good and bad design
                        decisions is required.

                     5. Delegation of responsibility for the development
                        and maintenance of linked-to sites:  It will
                        be most productive for no more than one or two
                        levels of the hierarchy to reside at Furman,
                        with the rest being maintained elsewhere.
                        Not only will the load be reduced, but more
                        people can remain vigilant about keeping the
                        decentralized information up to date.  Which info
                        should reside where is one question to be
                        addressed.  Jacksonville State is one site.  Others
                        need to be identified.

                     6. The Consortium should apply for its own domain
                        of IP addresses.  Thus the site could be housed
                        at a URL like (http://www.ccsc.org/), with e-mail
                        to info@ccsc.org, perhaps.

II.  Proposed Publications

   A.   Journal of Computing in Small Colleges (electronic version)

      Status Report: No implementation as of yet, beyond anonymous FTP

      Issues:        A primary issue involves the method of distribution.
                     The Web site is a logical repository for the 
                     Journal, as is an anonymous FTP location.  However,
                     the Journal is a publication for the benefit of
                     the membership of CCSC.  Making it freely available
                     via the Web removes a motivation to become a member.

                     In addition, the "look and feel" of the electronic
                     Journal is an issue to be considered.  An FTP version
                     can be a binary word processing file.  An HTML version,
                     however, permits a great deal of flexibility with
                     regard to multimedia and hypermedia that we would
                     seek to take advantage of.

      Action Items:  1. Consider the feasibility of password-protecting
                        a Web version of the Journal.  (This is to be
                        undertaken by the administrators of the Web site.)

                     2. Determine the most appropriate format for 
                        electronic presentation.

    B.   CCSC Flyer/Brochure

      Status Report:  Stuck on financing the project.
 
      Issues:   The Board has decided to leave the funding of this
                project to sources outside the Consortium's treasury.
                Solicitation of such funding has not been undertaken.

                With web browsing becoming more popular among prospective
                students it may be more effective and less expensive to
                put a small college recruitment "flyer" on a web page
                linked to  CCSC's home page.  Such a page would need to
                be made prominent along the browsing paths of prospective
                students.
 
       Action Items:  We need to decide how to approach this issue.  A
                paper flyer directly mailed to targeted students would 
                likely be quite effective, but also quite expensive
                (mailing list to be purchased from ETS if possible, 
                design and printing costs, mailing costs, and time to
                solicit sponsors).  A web page is more hit-or-miss, but
                at least for now is likely to be seen by computer-
                knowledgeable students.  It is more easily and much more
                cheaply accomplished.

   C.   Interactive Listserv

      Status Report: Has been proposed but not undertaken.

      Issues:        The primary issue is the determination of
                     which member institution has the resources
                     to spare, and the volunteer to set up and
                     maintain the list.  It is not expected to be
                     difficult, but a volunteer must be identified.

                     With the proliferation of messages going between
                     Board members alone, there is little doubt that
                     such a facility would be beneficial.  A significant
                     issue is maintenance of the member list, however.
                     Who should receive all messages?  Anyone who
                     signs up?  There is an issue of security there.

      Action Items:  Identify a volunteer and site for the study and
                     eventual creation of this service.

III. Related Projects/Issues

   A.   Electronic indexing of JCSC

      No report.

   B.   Maintenance/Responsibility

      With all of the publications, particularly the new ones,
      a mechanism must be developed for ensuring long-term,
      high-quality maintenance.  The development of a permanent
      Publications Subcommittee is a step in the right direction.
      We expect this committee to appoint the person or persons
      responsible for each of these projects and ensure that 
      replacements are found with sufficient lead time when a
      transition is to be made.

********** Addendum #3: Original E-mail Voting Guidelines *********

(i)     Any item to be voted on must be proposed and transmitted to the
Board by any Board member and must be seconded by any other Board member.

(ii)    A discussion period will ensue until all Board members are prepared
to vote, but this period shall not exceed thirty (30) days.

(iii)   Amendments may be made and are themselves proposals subject to
the procedures of this Standing Rule.

(iv)    At the conclusion of discussion, the President shall ensure that
Board members possess final wording and shall call for a vote to be taken.
The President-Elect will collect votes, perform the count, and inform
the Board of the result which will be published in the next issue
of the Journal.

(v)     Vote on a proposal will be deferred to the next Board meeting if at
any time during the discussion, at least twenty-five (25) percent of
the Board membership request that the vote be so delayed.

(vi)    A proposal will be passed by ballot if it has not been deferred
and it receives the affirmative vote of at least sixty (60) percent
of the Board membership.

(vii)   For any official business to be conducted according to this Section
and its Standing Rules, the President will distribute these procedures
to the members of the Board.

********** Addendum #4: Final E-mail Voting Guidelines **********

(i)     Any item which is proposed by a voting Board member and seconded
by another voting Board member must be transmitted to the Board by
the President.

(ii)    A discussion period will ensue until all Board members are prepared
to vote, but this period shall not exceed thirty (30) days. [Friendly
Amendments]

(iii)   Amendments may be made and are themselves proposals subject to
the procedures of this Standing Rule. [Unfriendly Amendments]

(iv)    At the conclusion of discussion, the President shall ensure that
Board members possess final wording and shall call for a vote to be taken.
The President will collect votes, perform the count, and inform
the Board of the result, including the votes of the individual Board
members (yes, no, abstain, no response).  The proposal and the action
taken will be published in the next issue of the Journal.

(v)     Vote on a proposal will be deferred to the next Board meeting if at
any time during the discussion, at least twenty-five (25) percent of
the voting Board membership request that the vote be so delayed.

(vi)    A proposal will be passed if it has not been deferred
and it receives the affirmative vote of at least sixty (60) percent
of the voting Board membership.

(vii)   The President will distribute these rules whenever a proposal
is transmitted to the Board.

********** Addendum #5: Membership Secretary's Report **********

                  THE CONSORTIUM FOR COMPUTING

                        IN SMALL COLLEGES

                REPORT FROM MEMBERSHIP SECRETARY

                        February 7, 1996


                     Membership Information

                         1993-94      1994-95     1995-96
                                                  
Regular Members            332          342            374
Associate Members            6            8              3
Institutional Members       17           26             21

                     Conference Information

                         Central Plains

                                                       1995
Regular Registrations                                    47
Students                                                  1
Others in Attendence                                      4
  (Speakers, Local Faculty Receiving Discount, Vendors, Etc.)
     Total                                               52

                          South Central

                           1993           1994         1995
Regular Registrations      124             76            83
Student Registrations        2              1            13
Others in Attendence         2              3             3
     Total                 139             80            99

                             Midwest

                                           1994        1995
Regular Registrations                        59          62
Student Registrations                         4           1
Others in Attendence                          4           3
     Total                                   67          66

                         Rocky Mountain

                           1993          1994          1995
Regular                     54             50*           35
Student                      2              5             4
Other                        3              5*            2 
     Total                  59             60            41

                           Southeastern

                           1993           1994         1995
Regular                     65             84            59
Student                      1             11             4
Other                        7             13             6
     Total                  73            108            69