Minutes of the CCSC Fall 2000 Board Meeting
October 12, 2000
Portland, Oregon
Submitted by
Ingrid Russell
[All email reports are included below]
Present: Matt Dickerson (President), Will Mitchell, Chuck Howerton, Bob Riser (SE), Viera Proulx (NE), Carl Steidley (SC), Peter Issacson(RM), Rob Bryant (NW), Jim Aman (MW), Cathy Bareiss, John Meineke, Ingrid Russell, and Bill Myers.
0. Meeting called to order
The meeting was called to order at 6:20 p.m.Ê The minutes of the spring board meeting were approved as distributed over email.
President Dickerson welcomed new board members, and thanked Chuck Howerton for his work and leadership during the past year.Ê Matt reiterated his priorities for the year: to solidify the quality of the consortium's conferences, improve the quality of these conferences and CCSC's journal, and to continue to stand on good financial grounds
2. Regional Reports:
Northwest (Rob Bryant)
CCSC board meeting is held in conjunction with the NW conference this year.Ê The conference had its first paying vendors this year.Ê Next year's conference will be hosted by Pacific Lutheran University in Tacoma during the first weekend of October.Ê Seattle is a possibility for the 2002 conference.
Southeast (Bob Riser)
The 2000 conference will be held November 3-4
at Roanoke College in Salem, VA.Ê The
conference received a high number of papers, workshops and others.Ê The conference programming contest has done
well.Ê 14 teams have registered at the
time and the limit of 20 is expected.Ê
The 2001 conference will be held the first weekend in November and will
be hosted by David Lipscomb University in Nashville, TN.Ê An invitation was extended to the board to
hold its Fall 2001 meeting at the Southeast conference.Ê An email invitation was also sent out with
the email report.Ê Steering committee
has taken several initiatives to increase attendance.Ê Hopefully this will pay off next year.Ê The in-cooperation form with SIGCSE is being finalized.
Central Plains (Report given by Will Mitchell on behalf of T.S. Pennington)
The conference made money.Ê Preparing for the next one in Branson, MO.Ê The plan is to try to set a record attendance because of a new package with the hotel.Ê The following year it is at the College of the Ozark.Ê The call for papers is out.Ê They have had some problems with their web site.Ê The report has not been mailed.Ê T.S. Pennington should email it to Ingrid Russell to be included in the minutes.
Rocky Mountain (Peter Isaacson)
The 1999 conference was held in Colorado Springs, CO.Ê 62 attended the conference including 6-10 board members.Ê The 2000 conference will be held October 20-21 in Orem at Utah Valley State College.Ê Some concerns were expressed regarding low registration numbers, 17 at the time.Ê Some concerns were expressed regarding the possibility of the NW conference taking away some of RM conference, being geographically somewhat close.Ê The 2001 conference will be held Oct 19-20 in Rapid City area with the exact place not yet determined.Ê Later, Cathy Bareiss reported that only 1 attendee of last year's RM conference registered this year to attend the NW conference.Ê The 2002 conference will be held at UNC provided the facilities are renovated by that time.
[RM email report is included below.]
Northeast (Viera Proulx)
CCSCNE-2001 was held at Ramapo College in
NJ.Ê In celebration of the conference
fifth anniversary attendees received a large number of freebies including a
laser pointer.Ê Doug Dykeman and Bob
Aiken were the invited speakers.Ê A band
played music after the dinner banquet.Ê
On the occasion of the fifth anniversary, Ingrid Russell was honored for
her work on the establishment of the Northeast Conference.Ê She received a plaque.Ê Certificates were given to all conference
committee members.Ê The conference had
30 papers and 10 panels and tutorials.Ê
The 2001 conference will be hosted by Middlebury College.Ê Matt Dickerson and Ingrid Russell are
conference co-chairs.Ê For the first
time we will have a programming contest.Ê
A subcommittee was formed to increase the quality of paper submission
and ensure impartiality in the judging process.Ê Thanks to Ingrid Russell, CCSCNE-2000 received in cooperation
status with ACM/SIGCSE.Ê The announcement
for the conference was also listed in the Communications of the ACM.
South Central (Carl Steidley)
The 2000 conference was held at Texas A&M
University Corpus Christi.Ê Nancy
Cameron was the conference chair. ÊThe
conference had 133 attendees with 28 papers presented.Ê The conference also featured a harbor cruise
on Corpus Christi Bay.
The 2001 conference will be hosted by
Amarillo College in Amarillo, TX.Ê
Robert Sloger and Paul Haiduk are conference co-chairs.
Midwest (Jim
Aman)
[MW email report is included below]
3. NECC Report
NECC representative was not present.Ê NECC report was distributed via email and is
included below.
Jim announced that we have identified a CCSC
sponsored proposal to be presented at NECC.
It was moved that Kevin Treu be appointed as
CCSC representative at NECC pending his approval.Ê The motion was unanimously accepted.
4. Conference Coordinator Report (Will Mitchell)
There is potential for a conference in the
Memphis area but nothing has transpired since the initial discussion.Ê There are three other possibilities, a new
region in the Cincinnati/Lexington area, and a new region in Northern
California.Ê In addition, Will was
approached by an on-going conference in British Columbia who expressed interest
in being affiliated with CCSC.Ê Some of
the conference organizers attended the first NW conference.Ê This year George Tsiknis, the person in
charge of their conference, is attending the NW conference.Ê
5. Sub-Committee on
Eastern's Affiliation with CCSC (Ingrid Russell)
The report was emailed and is included
below.Ê Ingrid Russell gave a summary of
the report and the committee's recommendation.Ê
Based on the recommendation of the committee
the following motion was passed.
MOTION:
Move that the CCSC board accept the Eastern Small
College Computing conference request to be sponsored by CCSC and to add Eastern
as a region subject to the following:
1.ÊÊÊÊÊÊ Eastern
incorporates a CCSC membership fee in its registration fee.
2.ÊÊÊÊÊÊ Eastern follows CCSC's by-laws.Ê In particular the conference name should
follow CCSC's naming convention as stated in its by-laws.Ê As a transitional year, Eastern's name and
logo may be added to CCSC's name and logo on the conference announcements.Ê Eastern will need to select a representative
to CCSC's board.
3.ÊÊÊÊÊÊ Eastern
confirms a host for its 2001 conference.
Accepted 8-0 with 1 abstention
Matt and Ingrid will send an official letter
to Eastern.
6.Ê
Membership Report
(Cathy Bareiss)
Statistics were distributed.Ê Cathy reminded the regional representatives that
they are the main communication channel to the regions.Ê She emphasized the need for better
communication back to the regions.Ê She
asked the regional representatives to make sure their folks are aware of what
data is available on line, that they have access to the data, and to make sure
the appropriate people have the passwords.Ê
A question was raised whether our total membership numbers are based on
conference attendance.Ê Cathy said that
there are around 80 members who have not attended a conference.
Cathy would like to work on an official email
data policy.Ê She asked that regions do
not maintain their own email lists.Ê
Instead they should use the lists maintained by her.
Cathy would like to have regions be in charge
of conference registration with her overseeing the process.Ê
MOTION: For academic year 2001-2002 Cathy will identify two conferences to
process registration and fees locally including collecting money and keep all
paper work according to procedures to be established by Cathy by the February
meeting.
Cathy was asked to identify these two
conferences soon.
The Board discussed possible increase in the
membership dues.Ê All seemed to be in
agreement that there needed to be an increase in dues.Ê It was pointed out that per our bylaws, any
proposed changes in dues require 30 days prior written notice to Board
members.Ê Since that was not the case,
no decision was made.
7. Publications
Report (John Meinke)
John emailed his report, a copy of which is
included below.Ê An addendum to the
report was also submitted which is also included below.
John expressed concern that final papers did
not come in from the RM conference.Ê
The board authorized John to sign the ACM
Permission and Release Form for the Northeastern Conference issue Vol 15, No 5
and for all of volume 16.
John asked whether authors can still put
their papers on their web pages.Ê It was
decided that this will remain so even though the journal will now be in the ACM
digital library.
John expressed concerns regarding lack of
early publicity for conferences.Ê It was
agreed that, in the absence of a response from a conference chair or committee
member, John should publish the name of the regional representative as the
contact person for the conference.
The Board requested
that the cover of the Journal not list the conferences for which proceedings
are included as that information is on the title page.Ê This will clean up the cover page.Ê John agreed to it.
Matt asked for an update on a commercially
hosted web site.Ê No one seemed to be
working on that.
Matt asked Jim Aman if he would look into
this possibility.Ê
8.Ê Treasurer's Report (Bill Myers)
Bill distributed the treasurer's report.Ê A copy of his report is included below as an
Excel spread sheet.
Matt appointed Bill, Peter, and Matt as our
finance committee.Ê The finance
committee should report at the Spring meeting.
There was some discussion regarding Board
travel.Ê Matt said that in addition to
the $2000 that Middlebury College made available to CCSCNE conference, a $2000
has been made available to cover Matt's travel to attend the CCSCNE Board
meetings.
Bill expressed concern regarding some vendor
donations at the Central Plains conference that were not reported as vendor
registration.ÊÊ All such donations
should be listed as vendor registration.
Ingrid asked that the section labeled as
"other expenses" be itemized.
Ê
There was a discussion about a need to have
an audit committee in place to meet in conjunction with SIGCSE.Ê Bob Riser was asked to form a committee with
three members from his region.Ê It was
agreed that we should cover a night stay and one meal for each member of the
audit committee.Ê There was a concern
that we need a procedure in place for the audit committee to use.
There was a feeling that lists of
responsibilities and deadlines of various tasks are not so clear to conference
committees.Ê To ensure that tasks are
accomplished and that they are accomplished on time, Matt asked Jon, Bill, and
Cathy to write a one page description of what their responsibilities are
including a list of procedures and deadlines for conferences.Ê These lists with the various deadlines will
be made available to the regions.
9. National Vendor Registration (Matt Dickerson)
There was a discussion regarding a national
vendor registration fee.Ê The following
motion was passed.
MOTION: CCSC will offer a national vendor registration at the base rate of
$2000/year.Ê National vendors will be
allowed a vendor table at all regional conferences during the subsequent 12
months without additional fee.Ê Regional
conferences will be reimbursed $100 each.Ê
National vendors will be acknowledged in all issues of the journal and
on the CCSC web page.
Accepted 8-1 with 1 abstention
It was agreed that we make it clear to
national vendors that it is their responsibility to inform the regional
conference of their plans to attend and make all appropriate arrangements
before vendor capacity is reached.
10. UPE Award (Ingrid Russell)
Ingrid distributed the letter that we
received from UPE awarding us $1200 to support student activities.Ê CCSC Board accepted the award and was
excited to receive it.Ê Matt appointed a
three member committee consisting of Ingrid, Peter, and Jim.Ê The committee is to send out a letter to
regional representatives soliciting proposals with a submission deadline.Ê Matt and Ingrid will send a letter to UPE
thanking them for the award and inviting one of their members to join the
committee.
11. Conference Budgets
MOTION:Ê
Move that each conference will budget $40 per attendee and an additional
$2000 to cover operating cost of the consortium.
Accepted 6-5 with 1 abstention
There was some concern expressed regarding
the impact of this on conferences that are small and struggling.
Fall conferences were expected to submit their budgets at the Fall meeting.Ê SE region submitted its budget.Ê Representatives of all regions that have fall conferences are expected to submit their budgets to the Board within two weeks.
There were concerns expressed regarding the lack of ease and flexibility of adding to the web site.Ê The need for a commercial web site was discussed.Ê There was a consensus that we should get a commercial site to host it with authorized people to access it.
MOTION: Move to get a commercial site to host www.ccsc.org web page.
Matt asked Jim Aman to look into the cost and possible vendors.
13. Various Proposed Bylaws/Standing Rules
Motions
It was agreed that instead of making it a
requirement, that we strongly recommend that each regional conference prepare a
preliminary conference announcement for the succeeding regional conference for
distribution at the current conference.Ê
That we strongly recommend that the announcement be also placed on the
regional conference web site, and appropriate links will be supplied to the
Consortium Web Master so that it can be linked to the Consortium web site.
MOTION:Ê
Standing Rule 3 for
Article VI, Governing Body, of the Bylaws be amended to read:Ê There are seven (7) regions authorized for
elected regional representation (Article VI, Section 2b).Ê These regions are Central Plains, Midwest,
Northeastern, Rocky Mountain, South Central, Southeastern, and Northwestern.
MOTION:Ê The standing rules for
Article VII, Officers, of the Bylaws be amended to read as follows:
1. A minimum of four issues of the Journal
shall be published each year.
a. Each issue of the Journal shall consist of
Proceedings of the sponsored conferences, other proceedings selected by the
Board, and other publications
chosen by the Board.
b. The content of Journal issues shall be
refereed, unless otherwise designated.
c. Each issue of the Journal will include a
complete list of the members of the Board of Directors along with appropriate
contact information.
2. A separate newsletter will be published
periodically, typically to be included as an insert with Journal issues.
a. The September newsletter will serve as an
annual newsletter to the membership.Ê In
it will be published the results of the Spring elections, the current Bylaws,
and the Standing Rules of the Consortium.Ê
The issue shall contain a list of the year's sponsored conferences with
dates, locations, and conference chair, and any other article or information
deemed of interest to the membership by the Publications Chair.
MOTION: Board recommends to the membership that Article VIII, Fiscal Affairs,
section 2, subsection c, be amended to read "All annual memberships are
for the Consortium fiscal year.Ê Dues
for any fiscal year must be published and distributed to the membership prior
to the end of the previous fiscal year."
MOTION: Board recommends to membership that Article IV, Voting, section 3, be
amended to read: "Procedures shall be reflected in the Standing Rules to
ensure that members have at least 28 days in which to return a ballot.Ê The Immediate Past President shall count the
votes and communicate the results to the other members of the Board of
Directors and shall inform the membership of the results of the ballots.
The last two motions involve changes in the by-laws.Ê Ingrid will send these to Cathy and John.Ê Cathy will mail them to the membership as is mandated by Article IV voting section 3.
MOTION: Move to include the following standing rule in Article VIII, Fiscal
Affairs:
All full registrants of a CCSC sponsored
conference in any calendar year shall become a regular, affiliate, or retired
member (as qualified) of the Consortium for the fiscal year that begins in that
calendar year with the same rights and benefits in their respective
memberships.
MOTION:Ê
Move to allow Cathy
get two faculty volunteers from the Midwest region to set up a web site to take
care of archiving official discussion and a page for official voting.
It was suggested that the Board covers Cathy's registration fees at RM and SE as she is working to identify two conferences as candidates for localized registration.
MOTION: Move to cover Cathy's registration at SE and RM conferences.
John wanted to know how far back he should go while archiving.Ê The Board authorized John to archive whatever he thinks is appropriate and feasible.
CCSC Board accepted the Southeast invitation to hold the next fall meeting in conjunction with their conference during the first week of November in Nashville, TN.
The Board was excited to have the opportunity to attend the Southeast conference and thanked the southeast region for the invitation.
15.Ê Meeting
Adjourned
Meeting adjourned at 11:30 a.m Saturday morning.
Respectfully submitted,
Ingrid Russell
The Midwest Region conference was held at
Valparaiso University (Valparaiso, IN) on October 6-7, 2000.Ê Myles McNally did an excellent job of
marshalling his forces.Ê (He did
describe it as more like herding cats, however.)Ê The conference had a record 71 attendees.Ê The Valpo site reps had all arrangements
from food to equipment and lodging well in hand.Ê The keynote speaker was Dr. Eliot Kauffman.Ê Dr. Susi Chan of DePaul University was
dinner speaker.
The regional steering committee met on
October 6.Ê The committee reaffirmed
Olivet Nazarene College as the site of the 2001 conference.Ê Herb Dershem (Hope College), chair of that
conference, introduced the committee chairs.Ê
Following the urging of the regional representative, he had been working
steadily throughout the year to fill the major committee positions.Ê The remaining positions were filled this
fall.Ê
The regional committee also agreed to hold
the 2002 conference in eastern Indiana and affirmed Flo Appel (St. Xavier
University) as chair.Ê Appel will serve
as associate chair for the 2001 conference.Ê
That position is by tradition held by the chair-elect.
Finally, an ad hocÊ committee was formed to draft bylaws for the region.Ê These will be circulated to the steering
committee by March, and a final version will be out by May.Ê Formal adoption will occur at the 2001
Midwest regional conference at Olivet Nazarene College (Bourbonnais, IL) next
fall.
(Submitted to the CCSC Board by Jim Aman,
Midwest Region Representative)
The Northwest conference which you all will
be attending this week in Beaverton, Oregon currently looks to have these
characteristics: We will have about 65 participants.Ê We have our first paying vendors
this year.Ê
The conference will have 11 accepted papers, 3 anels/discussions,
andÊ 8 workshops/tutorials.Ê Six of the presenters re SIGCSE sponsored.
he 2001 conference will be hosted next October by George Hauser of acific
Lutheran university in Tacoma, Washington.Ê
A budget report will e presented at the Board meeting this week.
Respectfully submitted,
Rob Bryant
CCSC-SOUTHEAST REGIONAL REPORT
October 2000
The 2000 CCSC Southeastern Conference is scheduled for November 3-4 at Roanoke College in Salem, VA.Ê Jane Ingram and Anil Shende of Roanoke College are the current Conference Site Chairs.Ê The scheduled program includes 19 reviewed papers, 3 reviewed student papers, 1 progress report, 5 workshops ( including 4 from SIGCSE),and 1 tutorial.Ê The keynote address ãInformation and Communication Technologies: Whatâs in it for {Computer Science} Educationä will be given by Rachelle Heller, ACM Distinguished Lecturer.Ê The banquet speech ãThe Free Universal Encyclopedia and Learning Resourceä will be given by Richard Stallman.Ê A total of 21 papers were submitted of which 1 was rejected outright and 8 were accepted conditionally.Ê Of those accepted conditionally, 1 was later moved into the rejected category, and 7 were successfully modified by the authors based on the reviewers' recommendations and moved into the accepted category.Ê 3 student papers were submitted and all were accepted.Ê Student papers go through the same 3-reviewer process as regular papers but the reviewers are aware that they are student papers).Ê 24 reviewers participated.ÊÊÊÊÊÊ
The Seventh Annual Southeastern Small College Programming Contest will be held on Saturday, November 4 in conjunction with the conference.Ê On-line registration extends to October 25.Ê 14 teams are currently registered but the limit of 20 is expected.Ê The registration cost per team is $20 plus $10 per team member.ÊÊ In addition, the team sponsor is required to register for the Southeastern conference.ÊÊ Languages are C, C++, Java, Ada or Visual Basic.ÊÊ As in the past. a pizza party for the teams will be held the evening before the contest.
The 2001 CCSC Southeastern Conference will be hosted by David Lipscomb University in Nashville, TN.Ê Becky Talon is the 2001 Conference Site Chair.
Initiatives reported at the spring 2000 steering committee meeting, in addition to those pertaining to the conferences, include:
- An invitation will be extended to the CCSC Board to hold its fall 2001 meeting at the SE conference in Nashville.Ê Bob Riser will extend the invitation at the fall 2000 meeting of the BoardÊ (see attached).
Ê
- Revision of the ãConference Hosting Manualä will be done by Dee Medley and Becky Tidwell with a working version to be available for use in summer 2000.Ê The last three site chairs will comprise an annual committee to review and revise the manual.
- The ACM In-Cooperation Conferences form will be completed and submitted in time for the 2000 conference.Ê
- Work will continue on cleaning up addresses from the CCSC database.Ê Anil Shende and Gail Miles will work this project in consultation with Cathy Bariess and Julia Benson (membership chair).
- Several conference recruiting initiatives were agreed upon.Ê Each member of the steering committee will contact at least 5 people about submitting papers.Ê E-mail will be sent to all CS, IS, and Educational Technology departments within 100 miles of the conference site.Ê Efforts will be made to build an effective e-mail mailing list including attendees from the last 5 years, CCSC members affiliated with the SE region, and a local list from the site chair.
- Kevin Treu will set up a regional Web site with links from the CCSC site.Ê The site will include the hosting application form, calls, and other conference related information.
- Deadlines related to calls for participation were established.Ê Reminders of these deadlines will be added to the hosting manual.
The CCSC:SE conference steering committee will meet on Friday, November 3 in Roanoke.
Respectfully submitted,
Bob Riser
Southeastern Regional Representative
INVITATION: CCSC
FALL 2001 BOARD MEETING
The Steering Committee for the 2001 Southeast Regional Conference extends an invitation to theÊ CCSC Board to have its fall 2001 meeting at our conference at David Lipscomb University in Nashville, Tennessee.
The Nashville airport is approximately a 15-minute drive from the campus.Ê There are several options for shuttle service to and from the airport.Ê Some hotels/motels offer airport transportation (some free, some at a nominal fee -- $12 to $20 round trip) and the city Metro Airport Express is $16 round trip.
Board meetings could be held in the Lipscomb Log Cabin (the founders home) which has a nice living room, dining room, kitchen, etc.Ê It is located on the campus and is within a 5 minute walk of all of the conference events.
Nashville has a large number of hotels and motels in the nearby vicinity, some of whichÊ will be offering special conference rates.Ê The possibilities include:
Holiday Inn Select Vanderbilt -Ê 5 miles from campus; $85 group block rates;Ê airport shuttle service for $6 one way; 20 minute drive fromÊ airport.Ê
Ê
Holiday Inn BrentwoodÊ - 12 miles from campus in Brentwood, a suburb of Nashville; $79; free airport shuttle service; 12 miles from airport.
Ê
LaQuinta Inn ö 4 miles from campus; $50-66; 5-8 minute drive from airport.
Red Roof Inn - 4 miles from campus; from $45; 5-8 minute drive from airport.
Governor's House - 4 miles from campus; $54 with no shuttle service but Greyline bus service to the airport for $19.50 round trip; 5-8 minute drive from airport.
Hampton Inn I - 1 mile from campus; $110; free bus service within 3 miles; campus; 20 minute drive from airport.
Report from the CCSC-NE to the CCSC Board,
October 2000
The year 2000 conference was held at Ramapo
College in NJ. To celebrate our fifth anniversary, the participants received a
large number of free-bees, andÊ a band
played to those that were still
left standing after a hard day of
conferencing that included Bob Aiken asÊ
keynote speaker and Doug Dykeman from IBM as a very thorough after
dinner speaker. Some even started with on of two pre-conference workshops on
Friday morning.
In addition, on the occasion of our fifth
anniversary we honored Ingrid Russell who got us started and kept us alive till
we knew what to do - she got a nice plaque. Amruth Kumar (actually his friend
Susan) created certificates for all conference members ö these were also given
out at dinner.
During the social hours students posters were
displayed and judged, the best porter awards were given at the dinner. Vendor
participation continues to be strong. We had 30 papers and
10 panels/tutorials - a very full schedule.
We awarded best paper awards to the three best papers at the lunch - and
introduced the key conference organizers for next year (April 20-21)
in Middlebury College, Vermont.
We are planning to add a programming contest
at this conference!
Also, we registered a domain name ccscne.org,
and got a commercial outfit to host our web page - this is very good for all
involved.
We formed a subcommittee to study the paper
submission and review process - to increase the quality of accepted papers and
insure complete impartiality in the judging process.
Respectfully submitted by
Viera K. Proulx
Chair of the CCSCNE Board
College of Computer Science
Northeastern University
Boston, MA 02115
Phone: 617-373-2225
Fax:ÊÊÊ 617-373-5121
E-mail: vkp@ccs.neu.edu
http://www.ccs.neu.edu/home/vkp/
CCSC-South
Central Regional Report
October, 2000
The 2000 CCSC SCC was held at Texas A&M University Corpus Christi in Corpus Christi, TX. April 14 -15, 2000. Nancy Cameron was the conference chair.Ê There were 133 attendees.Ê The program included: 28 reviewed papers, 12 reviewed student papers, five non-reviewed student posters,Ê and five tutorials.Ê The keynote address, ãAffinity Group Methodsä,Ê describing the work of their student computer science research groups was delivered by Drs. Ann Gates and Pat Teller of the University of Texas at El Paso.Ê The banquet speech ãHTML for Breakfast: Science on the WEBä describing his published research on cooking Pop-Tarts was delivered by Dr. Patrick Michaud of the Computing and Mathematical Sciences Department of the Texas A&M University Corpus Christi.Ê Desert and coffee was served aboard the harbor cruise ship Captain Clark during a cruise on Corpus Christi Bay.
The 2001 CCSC:SCConference will be hosted by Amarillo College in Amarillo, TX April 20-21, 2001.Ê The conference will be co-chaired by Robert Sloger and Paul Haiduk of Amarillo College.Ê The SCC Steering Committee will meet to plan the conference November 17-18, 2000 at the Amarillo Radisson.
Respectfully submitted by
Carl W. Steidley
South Central Representative
Rocky Mountain Report ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊOctober 12, 2000
The 1999 Rocky Mountain conference held in Colorado Springs at Colorado Technical Institute
was a success, partly due to the consortium board meeting at the conference.Ê (See Cathy Bareiss'
report for an accurate attendance count and budget surplus.)
The 2000 Rocky Mountain conference will be held in Orem at Utah Valley State College next
weekend, October 20-21.Ê There is some concern with the attendance at this conference which is
one week after the northwest conference.Ê The budget to date is the same as was submitted at the
last board meeting.Ê I assume that this conference will also come in under budget.
The 2001 Rocky Mountain conference will be held in the Rapid City area on October 19-20.Ê The
exact location is still to be determined.Ê The tentative budget is the same as for the 2000
conference.
The 2002 Rocky Mountain conference will tentatively be held in Greeley at the University of
Northern Colorado on October 18-19.Ê If the new CS facilities at UNC are not projected to be
ready, the location may be changed and Greeley will be the site for 2003.Ê The tentative budget is
the same as for the 2000 conference.
Respectfully submitted,
Peter Isaacson
John Meinke (chair)
Will Mitchell
Matt Dickerson (ex officio)
Ingrid Russell
The charge of the sub-committee is to resolve
any Eastern issues that do not need the involvement of the full board and if
possible, report to the full
board at the fall meeting.
Committee Report:
A list of issues was identified.Ê Discussion with Eastern was made via Liz
Adams.Ê The following is a list of issues
and the status of discussions/resolutions.
áÊÊÊÊÊÊÊ CCSC
membership fee.Ê One issue raised is the
need to incorporate a CCSC membership fee into Eastern's registration.Ê We were told that this should be no problem
with Eastern.
áÊÊÊÊÊÊÊ The use of CCSC's name and logo.Ê We were told that it should be acceptable to
Eastern to use for the first year their title and logo as well as ours and
following that to use CCSC's name convention as stated in CCSC's bylaws.
áÊÊÊÊÊÊÊ Status of Eastern's conferences and
finances.Ê Eastern requires each host
institution to pay $1000 to the following year's conference.Ê So coming to CCSC, Eastern will bring in
$1000 from this year's host institution.Ê
They have a host for 2002 but at this time there is no college that has
committed to host the 2001 conference.Ê
We expressed a concern regarding this to Eastern.Ê We were told that they are working hard to
finalize a host.
áÊÊÊÊÊÊÊ A representative from Eastern to serve
on CCSC's board:Ê We discussed the need
for a representative to CCSC board from Eastern.Ê Liz Adams indicated interest in being the first
representative.Ê The names of current
Eastern board members are: Liz Adams, Steve Adrianoff, Jack Beidler, Gerige Benjamin,
Zahira Khan,John Meinke, Catherine Ricardo, Onkar Sharma, James
"Dick" Sidbury, and Pat Woodworth.
áÊÊÊÊÊÊÊ Additional
Proceedings.Ê This is an issue that
needs to be addressed by CCSC board at the fall meeting.
áÊÊÊÊÊÊÊ Region's
name.Ê Would the new region be Eastern
or something else?Ê This needs to be
discussed by CCSC board.
Recommendation:Ê
Move that the CCSC board incorporate the Eastern Small College Computing
Conference into the set of regional conferences sponsored
by the Consortium and add Eastern as a region
subject to the following:
1.ÊÊÊÊÊÊ Eastern
incorporates a CCSC membership fee in its registration fee.
2.ÊÊÊÊÊÊ Eastern follows CCSC's by-laws.Ê In particular the conference name should
follow CCSC's naming convention as stated in its by-laws.Ê As a transitional year, Eastern's name and logo
may be added to CCSC's name and logo on the conference announcements.Ê Eastern will need to select a representative
to CCSC's board.
3.ÊÊÊÊÊÊ Eastern
confirms a host for its 2001 conference.
Since the last meeting of the Board five issues
of the Journal have gone to press - year 2000 proceedings for South Central,
Central Plains, Northeastern, and joint issues for Midwestern and Rocky
Mountain, and for Southeastern and Northwestern.
It should be noted that the South Central and
Central Plains issues were originally planned to be a joint issue.Ê Due to page counts and associated mailing
costs, the Board used its electronic transaction of business procedures to
authorize the editor to split joint issues when the page count exceeds 400, the
point at which mailing via bulk mail ceases to be a possibility.
Comments on those proceedings:Ê one student paper was accidentally dropped
from the South Central proceedings - mistake of the editor; one student paper
was accidentally dropped from the Midwestern proceedings - an error in
manuscript submission; a number of papers were missing from the Rocky Mountain
proceedings - failure of the authors to submit the manuscripts. This seems to
be a trend in that there were a number of manuscripts missing last year as
well.
The September issue of the Newsletter was
prepared and sent.Ê It appears that it
might still be in the bulk mail - all bulk mail goes at a space available rate,
so the arrival is somewhat unpredictable.Ê
A note on the September issue:Ê
this is the issue that contains the by-laws, and a relatively complete
list of conference announcements.Ê South
Central's 2001 conference announcement made it just in time to be included this
year, Central Plain's conference announcement did not make it in time - and it
was after 1st September that the manuscript went out due to waiting on
submissions.Ê The issue of timely
publication of conference announcements is one that must be dealt with.Ê At the end of this report is a proposed
motion dealing with this problem.
Another issue is manuscript deadlines.Ê This past summer proved particularly trying
for me in that we ended up with a faculty staffing shortage, at which point I
found myself in the classroom every weekend.Ê
While this was a complication, what made it worse was that every other
weekend was in Spain, which meant using a day on each end for travel!Ê This was during a period that I was
preparing proceedings for four different conferences.ÊÊ I must thank very sincerely the folks that I worked with at each
of those conferences for their assistance and understanding as I burned the
midnight oil many, many nights, to include trying to keep submissions in the
proper conference!Ê Even the Spring
conference proceedings were a challenge to prepare in that I taught every other
weekend in Mons, Belgium, again a
majour commute!Ê Tight deadlines cause sleepless nights!Ê Conferences must clear final manuscript submission deadlines with
the editor if we are to insure that the proceedings are available at the conferences!
The Consortium purchased Adobe Acrobat so
that manuscripts could be prepared in pdf format.Ê The Northeastern proceedings were translated into pdf format for
submission to the ACM for the Digital Library.Ê
In addition, the manuscripts for the Fall 2000 conferences are at this
point all in pdf format, and the manuscript for the September 2000 newsletter
was submitted in pdf format.
The Consortium also purchased two zip drives
in the past several months for manuscript submission as well as archiving our
proceedings.Ê The editor has been busy
moving the archives from hard disks to zip drive disks - a process that appears
to be going well.Ê All files are being
preserved ö that includes the WordPerfect final document, the WordPerfect
versions of the individual papers, the original submissions by the authors in
whatever form, and separate graphics files incorporated into their manuscripts,
where available.
It's been a busy and productive period since
the last meeting of the Board.
Respectively submitted,
John G. Meinke, Publications Chair
MOTION PROPOSAL:Ê Each regional conference will prepare a [preliminary] conference
announcement for the succeeding regional conference for distribution at the
current conference.Ê That announcement
will also be placed on the regional conference web site, and appropriate links
will be supplied to the Consortium Web Master so that it can be linked to the
Consortium web site.
Rationale:
1. Each conference needs to have the
appropriate publicity to encourage conference attendance.Ê The target audience for the next conference
will be the attendees at the current conference, and when attendees leave a
particular conference they are most excited about the conference - let's
encourage them to start planning for the next conference right away ö go home,
start preparing a paper or panel proposal or tutorial proposal, and have a
target for when they will have it all completed! 2. The Consortium needs the
advance notice to properly announce conferences. This will insure that each
issue of the Newsletter has something on each of our conferences - none get
overlooked. 3. This will also insure that proper planning for final manuscript
preparation is accomplished in an orderly fashion.Ê Deadline dates need to be carefully planned.Ê If the deadline dates are too tight they can
be appropriately modified for the regular call for participation, along with a
footnote (and apology/explanation) or whatever to call attention to a backed up
set of dates!
Addendum to the Publications Report (John Meinke)
I received the following from Susan Siedun at
ACM today regarding the Northeastern Proceedings -- did respond to it -- am
hoping that we will have a good response from ACM -- am not sure what is meant
by "permissions"!
John
*********************************************************************
John G. Meinke
Heidelberger Weg 2
D-69181 Leimen - St. Ilgen
Deutschland
06224-924471
0172-6275322
US Post:
University of Maryland
Unit 29216
APOÊ
AEÊÊ 09102
06221-378208 (office)
370-6762 (DSN)
06221-315871 (fax)
*********************************************************************
----- Original Message -----
From: Susan Siedun <siedun@hq.acm.org>
To: 'John Meinke'
<jmeinke@faculty.ed.umuc.edu>
Cc: Susan Siedun <siedun@hq.acm.org>
Sent: Dienstag, 10. Oktober 2000 17:38
Subject: RE: CCSC: Northeastern Proceedings
> Dear John,
>
> I apologize for the delay in responding
to you.Ê The articles in the PDF
file you sent to me are beautifully done, and
we will not require you to
make any modifications to add the files to
the Digital Library.
>
> The reason that I did not respond to you
sooner was that I was waiting for
clarification on the permission to place the
files in the Digital Library.
There seems to be some issue about the type
of formal permission needed to
place the files in the Digital Library.Ê I have not heard the final outcome
of that discussion yet, but expect that it
will be favorable.
>
> I have inquired about the status of the
permission again, and will let you
know what I hear.
>
> Best regards,
>
> Susan
>
> -----Original Message-----
> From: John Meinke
[mailto:jmeinke@faculty.ed.umuc.edu]
> Sent: Saturday, October 07, 2000 6:49 AM
> To: Susan Siedun
> Subject: CCSC: Northeastern Proceedings
>
>
> Susan --
>
> On 17th August you requested that I
forward the zipped pdf file for the
> Northeastern Proceedings.Ê On 21st August that was accomplished --
>
> I have heard nothing since -- could you
please give me your reactions?
>
> The Consortium Board will be meeting
this coming Thursday (12th
October) --
> I would like to be able to give the
Board a statement on the status of
> placement of the Proceedings in the
Digital Library.
>
¯ Thanks for your anticipated response.
NECC Update
NECC was held last week. The CCSC Society Session was David Arnow's
"Programming with WebTOTeach", an NSF initiative that is being done
in a variety of schools across the country, one of them at Samford University
so Susan Dean and George Crocker were panel participants. It was a great
success. About 60 participants attended and there was much
interest.
Next year, the conference will be in Chicago. CCSC is a sponsoring
society of NECC and therefore presents a session each year. The Midwest
and Central Plains CCSC members should be thinking about proposals for
submission.
This year NECC had the largest participation with 13,000 attendees and about
3000 exhibitors. Because the CCSC board has changed considerably in the
past few years, I think it is necessary to explain the history of our
relationship with NECC and why I still believe that it is valuable.
History of NECC
Please forgive this long e-mail but I think it is important because many of you
are not familiar with NECC. NECC was started in 1979 by several higher ed
societies ( several ACM SIGs (SIGCSE, SIGCAS, SIGCUE, SIGUCCS), IEEE-CS,
and several others) to showcase the use of technology in education.
Through the years, new societies were added and some were deleted, but the
primary focus was to show how technology is used to enhance education.
During the late 80's, a group was added that desperately needed a home,
ISTE (actually it was called something else then, but now it is ISTE).
ISTE was primarily a K-12 organization for using technology in education.
Because there was no other conference at the time that addressed the needs of
K-12 technology education, these teachers/coordinators, etc found a home and
the conference began to grow. Most of the Higher Ed societies had their
own conference, even from the beginning, so the conference evolved in the past
few years as a K-12 conference.
In the early 90s, the societies that were putting on NECC incorporated into the
National Education Computer Association (NECA) with a Board of Directors
(President, Vice-President, Secretary, Treasurer, two Directors) and a
representative from each of the sponsoring society. This
occurred primarily for legal reasons, but it has shown to be a successful way
to manage a conference the size of NECC. Several higher education
societies have changed their relationship with NECA in the past few
years. SIGCSE has moved from a category 1 (voting) to a category 3
(non-voting ) status. They are still supporting NECC, but in a less
direct way. However, several higher ed societies (such as IEEE-CS) have
re-committed their relationship with NECC.
CCSC involvement in NECC
In 1991, NECC approached CCSC to submit a proposal as a sponsoring
society. We were just becoming a national organization at that
time. We were also trying to develop a name-recognition
Anyway, there was no entrance fee at the time (today there is a $1500
entrance fee). I wrote a proposal since I was the President of CCSC at
the time. We primarily had to show that we would provide support
for the CCSC representative to attend the annual NECC and provide a society
session each year. This amounted to about $500 a year the first few
years. Later, depending on what we had to pay for the society session, we
put in the budget of CCSC a $2000 line item. We can keep this low by
choosing the society session that has members that do not need to travel
far.
Reasons for Continued CCSC involvement in NECC.
1.
2.
3.