MINUTES OF CCSC BOARD MEETING

March 1, 1995
4:15 p.m.
Opryland Hotel
Nashville, TN

*Attendees:  Sue Fitzgerald, Dick Hull, Bill Myers, Scott Sigman, Will 
Mitchell, Cathy Bareiss, Gail Miles, Paul Haiduk, Becky Tidwell, 
Chuck Howerton, Paul Myers, Martha McCormick, John 
Rabung, Susan Dean, Kevin Treu

*Minutes of Last Meeting:  Approved unanimously without 
discussion.

I. Treasurer's Report - Becky Tidwell
	The treasurer's report summarizing the partial fiscal year 
8/1/94 through 2/28/95 was handed out.  It was noted that 
1994-95 will be the first year we will have an accurate 
accounting of the fiscal year, due to a change in accounting 
procedure.  Certain funds received during the last fiscal year, 
but applicable to this fiscal year, have been recorded 
appropriately in 1994-95.  Previously all incoming funds were 
recorded in the year they were received.

II. Membership Report - Bill Myers
	Membership figures were being tallied at the time of the 
meeting.  Final figures were subsequently distributed by 
electronic mail, and follow at the end of the minutes.

III. Conference Reports

A. Central Plains - Scott Sigman
	New Central Plains representative Scott Sigman was 
introduced.  He reported that the conference is scheduled 
for the end of the month (March 31) at Southwest Baptist 
University in Bolivar, MO.  There is a good chance that the 
proceedings will be ready on-site.  The most challenging 
task of the planning was working out proceedings 
deadlines.

B. Midwest - Cathy Bareiss
	The region is on its way to its second conference, 
scheduled for the end of September in Ft. Wayne, IN.  The 
deadline for papers is mid-March, and the conference 
committee will be meeting on May 13 to go over 
submissions.  DePauw University in Greencastle, IN is next 
year's site.

C. Rocky Mountain - Chuck Howerton
	The third regional conference was held on October 22-23 at 
the University of Northern Colorado in Greeley, CO.  About 
60 people attended.  The 1995 conference is scheduled for 
October 20-21 in Salt Lake City, sponsored by Westminster 
College.  A possible site for the 1996 conference is the 
South Dakota School of Mines and Technology in Rapids 
City, SD.

D. Southeastern - Gail Miles
	The conference met at Furman University in Greenville, SC 
in November.  There were greater than 80 regular 
registrants, and the conference made money.  A first-ever 
programming contest was held, drawing five teams.  This 
will be made an annual event, which is expected to grow.  
The 1995 conference will be November 3-4 at David 
Lipscomb University in Nashville, and ETSU in Johnson 
City, TN will be next year's site.

E. South Central - H. Paul Haiduk
	There were 80 participants at the conference in Amarillo 
last year.  The 1995 conference is in Shreveport in April.  
A triple-blind review process for paper submissions was 
implemented this year, representing an even more 
professional approach than in the past.  The steering 
committee for the conference was reported to be stable 
now, consisting entirely of "veterans."  Student papers are 
being actively recruited.  The most significant problem 
with the planning for the upcoming conference was the 
deadline for publication of proceedings.

Side issue:  The issue of proceedings deadlines was discussed, 
with Sue Fitzgerald recommending that the Central Plains 
and South Central conferences should coordinate in paper 
recruitment to beat the deadlines, suggested to be sometime 
in November.

F. NECC - Gail Miles
	The conference met in Boston in the third week of June.  
There were about 30 attendees at the Society Session panel 
discussion on "Pre-CS Courses" sponsored by the CCSC and 
including members Gail Miles, Dick Hull, John Rabung and 
Dennis Martin.  The new CCSC display was well received.  
This year the conference will be in Baltimore on June 15-
17.  Sue Fitzgerald reported that the CCSC session is entitled 
"Desirable Computing Skills for New College Students."  It is 
schedule for 8:30 a.m. on the Sunday of the conference, 
and Gail Miles, Dennis Martin, Becky Tidwell and Dick Hull 
will participate.  In addition, the World Computer 
Conference, which is held every five years, is scheduled 
for November in Birmingham, England.  Since NECC is a 
sponsor of this conference, so is CCSC by extension.  (The 
consortium's name appears on some conference materials.)

G. Conference Coordinator - Will Mitchell
	The new New England region conference is forming.  The 
steering committee will meet on March 25, and the first 
conference will be held in the spring of 1996.  The motion 
was made (and seconded) that the Board officially approve 
the New England conference.  In discussion, it was decided 
to defer action until after the report of the Growth 
Committee.

Side issue:  Becky Tidwell mentioned that we voted five years 
ago to send a registrar from the board to every conference.  
Should we continue?  This issue was also deferred until 
after the Growth Committee discussion.

IV. Committee Reports

A. Travel Support Committee - Becky Tidwell
	It was reported that no one has been following the travel 
policy published in the minutes of the 1994 Phoenix board 
meeting at SIGCSE.  However, the response has been good.  
The funds set aside for travel have not been depleted.  
Becky's suggestion was to amend the policy to abolish the 
required form, and that the treasurer should simply be 
contacted with supporting receipts for reimbursement.  
Only the reimbursement limit ($600) should be enforced.  
This was moved, seconded and approved by a unanimous 
vote.

	A second motion was made to change the wording of the 
policy to specify that the conference coordinator of the 
CCSC is sent to new conferences for only two years.  This 
also was seconded and approved by a unanimous vote.

[At this point Bill Myers had completed his Membership 
Report and read the figures.  The final text of the report was 
distributed via e-mail and a copy is appended to these 
minutes.]

B. Growth Committee - John Rabung
	Much of the discussion focused on the document "CCSC -- 
Strategies for Managing a Growing Organization" 
distributed by John Rabung via e-mail prior to the board 
meeting.  A copy of this document is attached to the 
minutes.

1. Journal Editing:  (Section II.A. of the Growth Committee 
Report)
	It was proposed that two of the Fall journal issues and 
two of the Spring journal issues be combined, leaving a 
total of four conference journals covering six 
conferences, plus the annual September issue which is 
not a proceedings issue.  It was reported that John 
Meinke, chair of the subcommittee considering the 
issue of journal editing, suggested in a previously 
circulated report that no changes to the editing process 
are necessary.  A lengthy discussion on the deadlines 
and editing procedures of proceedings followed.  
Highlights of the discussion follow:

a.	There do appear to be problems in the procedure 
stemming from the lag time in communications.
b.	Concern was expressed with the fact that the 
consortium relies very heavily on a single 
editor, leaving us vulnerable to various delays 
and things that can go wrong.  This 
vulnerability was generally considered to be 
significant.
c.	It was noted that volunteers (notably Bob Sloger 
of Amarillo College and George Benjamin) have 
come forward to help with the editing process.
d.	The current lack of graphic capability was cited 
as a shortcoming.
e.	The idea of having a local editor for each 
conference who would compile papers in 
electronic format to forward to the journal editor 
was discussed.  An open question was whether 
the local steering committee or the CCSC board 
should select such a local editor.
f.	There was a considerable amount of support for 
the idea of requiring camera-ready copies of 
papers from the authors, thus easing the process 
of putting the proceedings together with 
graphics, etc.  It was suggested that the board 
provide style guidelines for such submissions.

	After considerable discussion along these lines, the 
following motion was made by Cathy Bareiss: "Due to the 
growth of the CCSC and the vulnerability of the 
consortium to the availability of the Newsletter Editor, 
the board requires local production of the four 
proceedings issues, implemented by board-approved 
associate editors under the direction of the Journal 
editor.  The remaining September issue, plus all inserts, 
will remain the sole responsibility of the Newsletter 
Editor."  It was further suggested that this strategy be 
phased in with the Southeastern and South Central 
conference proceedings for 1995.  The motion was 
seconded by Bill Myers.  Gail Miles subsequently 
motioned that we table the motion until it could be 
rephrased.  Bill Myers seconded and the motion to table 
was approved by unanimous vote.

2. Conference Registration:  (Section IV.)
	A proposal by subcommittee chair Bill Myers was 
circulated prior to the meeting by e-mail.  A copy of 
this proposal is attached to these minutes.

	One of the principle provisions of the proposal was that 
on-site registration at conferences be handled by a 
local registrar appointed by the conference committee.  
Paul Myers made the motion that the proposal be 
adopted in total, with the amendment that a CCSC board 
representative acting as registrar/treasurer still attend 
new conferences for a period of one or two years.  
Cathy Bareiss seconded and the motion was passed by a 
unanimous vote.  Cathy Bareiss subsequently moved 
that the previously discussed travel policy be amended 
to provide for this one- or two-year attendance.  After a 
second by Gail Miles, the motion was passed by a 
unanimous vote.

3. Board Approval of New Conferences:  (Section I.B.)
	The report suggested that a budget for new conferences 
be solicited before approval from the board.  It was 
suggested that this was asking too much, since even 
after the effort was expended the board could still 
refuse to give approval.  Sue Fitzgerald suggested that it 
simply be stated that the board "must approve" all new 
conferences, with no specific requirements given.  Will 
Mitchell then moved that the New England conference 
be approved.  Paul Haiduk seconded and the motion was 
approved with one nay vote and one abstention.  

4. Conference Finances:  (Section V.)
	Dick Hull suggested the formation of a subcommittee to 
write a proposal for how conference budgets are 
overseen and audited, to be presented at the next 
meeting.  Becky Tidwell was appointed to chair this 
subcommittee, with Susan Dean, Gail Miles and Will 
Mitchell as members.

5. Journal Editing (Revisited):
	Sue Fitzgerald motioned that Newsletter Editor John 
Meinke be commended for his excellent service to the 
CCSC for many years.  The motion was seconded and 
approved by a unanimous vote.

6. Election of Board Members: (Section I.A.)
	Seven suggestions were made in the Growth Committee 
report.  After considerable discussion of these 
suggestions, Gail Miles made a motion initiating a 
change in the CCSC by-laws to ask each conference 
steering committee to select a representative to the 
Board by a means approved by the Board.  The motion 
was subsequently withdrawn as it is too late to submit 
by-law changes.  A straw poll was then taken on the 
issue of having regional representatives or conference 
representatives.  The latter prevailed by an 11-to-4 
vote.

C. Nominations Committee - John Rabung
	The previously-circulated slate of nominees was amended 
to reflect that Bob Sloger is no longer a candidate for an at-
large Board position.

*Break
	At 7:30 p.m. the meeting was adjourned, to reconvene at noon 
on March 2.

*Re-convened:  12:09 p.m., March 2, 1995, Opryland Hotel.

*Attendees: Bareiss, B. Myers, Mitchell, Haiduk, Miles, McCormick, 
Fitzgerald, Tidwell, Dean, Sigman, Rabung, P. Myers, Hull, Treu

*Continuation of Committee Reports

D. Growth Committee (revisited):
1. Journal Editing (Revisited):
	John Rabung made the motion (superseding the 
previously tabled motion) that: "the Board establish a 
group of assistant editors under the direction of the 
Newsletter Editor and that this group be sufficient in 
size and expertise to do the editing and publication of 
CCSC conference proceedings as issues of the Journal of 
Computing in Small Colleges.  Cathy Bareiss seconded 
the motion and it was approved by a unanimous vote.

	A second motion was then made by John Rabung: 
"Reflecting upon general logistical difficulties arising 
from the present overseas location of the Newsletter 
Editor and upon the undue burden that this places on 
the editor and local conference committees, the Board 
requests that the Newsletter Editor from an assistant 
editorial group as soon as possible.  The Board sets the 
following goals:
	a. that proceedings of SESCCC and proceedings of 
SCSCCC be produced completely by stateside 
editors in e coming academic year
	b. that all CCSC conference proceedings be 
produced completely by stateside editors as soon 
as possible
	Board members stand ready to assist the Newsletter 
Editor in the recruitment and facilitation of the 
training of assistant editors."  Cathy Bareiss seconded 
the motion.  After discussion, the motion passed by a 
unanimous vote with three abstentions.

V. Other Reports
A. Status and activities of SIGCSE - Paul Myers
	Paul Myers reported a number of items of interest to the 
CCSC from the SIGCSE Board meeting, at which he was in 
attendance.  Among them:  
	1. SIGCSE will precede CSC next year in Philadelphia.  
	2. ACM is moving towards electronic journals, which is 
an issue to CCSC because many of our members are 
not "connected" yet.  Also ACM is interested in CCSC 
participation on the electronic SIGCSE Bulletin.
	3. NSF has awarded a joint ACM/CCSC grant for $58,000 
over two years.  The first prong of the grant is to 
fund expenses for attending SIGCSE.  It has been 
poorly advertised thus far, and 17/17 applicants 
were funded the first year.  No air fare is covered, 
but everything else is.  It must be advertised more 
effectively.  The second prong provides funding for 
the export of workshops and tutorials from SIGCSE to 
local conferences.  These must be requested by the 
conference steering committee.
	4. The electronic SIGCSE Bulletin will become a 
clearinghouse for conference proceedings, which 
may be relevant to CCSC.
	5. Paul Myers suggested to the SIGCSE Board that as a 
matter of policy there should be a non-voting 
representative of CCSC on the SIGCSE Board, since it 
seemed to be very beneficial this year to have such 
a representative.  The suggestion was positively 
received.  It was then suggested that the CCSC Board 
should have a similar position for a SIGCSE Board 
member to serve as a conduit.  It was agreed that 
Paul Myers would start an e-mail discussion on this 
issue.

VI. Old Business
A. Clarification of Membership Terms - Bill Myers
	Bill Myers made the following motion: "In order to improve 
the members understanding of their membership periods, 
the following statements will be printed:
1. In the membership brochure:
	Memberships in the Consortium follow academic 
years, running from August 1 of one year through 
July 31 of the next.
2. At the beginning of the September issue of the 
Journal:
	Memberships in the Consortium follow academic 
years, running from August 1, <year> through July 
31, <year>.  If you have not renewed since March 1, 
<year>, or attended <conference>, your membership 
has expired.  A renewal form can be found on <page 
no.>.
3. In all registration forms in which there are 
separate rates for members and non-members:
	Persons who are members of the Consortium for the 
<year> Academic Year are eligible for the member 
rate.
4. In all registration forms in which membership in 
the Consortium may be included:
	<Qualified> registrations include membership in the 
Consortium for the <year> Academic Year, which 
runs from August 1, <year> until July 31, <year>.
	After a second by Cathy Bareiss, the motion was passed by a 
unanimous vote.

B. Eastern Conference Affiliation - Dick Hull
	Dick Hull will notify the Eastern Conference that CCSC will 
not publish their proceedings, as they have advertised.

VII. New Business

	A. Privacy policy: It was noted that e-mail is not adequately 
addressed.  The issue is to be taken up over e-mail, and re-
addressed as old business at the next meeting.
	B. By-Law changes: Bill Myers will re-write and distribute his 
"epistle", containing several suggested changes.  Paul 
Myers proposed a poll over the issue of whether the 
Newsletter Editor should be elected or appointed.  Bill 
Myers will include this in his epistle.
	C. Internet ListServ: Dick Hull reported that the software is in 
place, and Dennis Martin is on board as the moderator.  A 
test system is up and running at Lenoir-Rhyne, to be fully 
implemented soon.  It was agreed that the list be restricted 
to CCSC members as an advantage of membership.  The 
problem of institutional members was then raised.  The 
best of three proposed solutions was to include on the list 
anyone at a member school upon request.  It was felt that 
this might in fact encourage institutional members.  The 
option to be a part of the list will be given on membership 
renewal and conference registration forms.
 	D. CCSC Promotional Flyer:  John Rabung circulated a rough 
draft of a CCSC flyer.  It was agreed that it was a terrific 
idea and that many schools would be interested in 
participating as sponsors.  The question of how 
contributors will fund the project was considered.  Further 
discussion will take place on e-mail, with John Rabung 
continuing to work on the flyer itself.
	E. CSAB Accreditation:  Cathy Bareiss suggested having CSAB 
come to conferences to talk about accreditation.  She will 
look into the idea.
	F. SIGCCC Collaboration:  Paul Haiduk suggested that CCSC 
explore a collaboration with the Special Interest Group for 
Computing in Community Colleges.  He will look into this 
with Board support.
	G. One Annual Board Meeting:  Gail Miles suggested that the 
Board take a look at conducting most discussions via e-mail, 
having a longer meeting at SIGCSE and then no fall 
meeting.  She noted that this would only work if e-mail 
decision making proved successful.  It was agreed that the 
issue would be discussed via e-mail and considered again at 
the fall meeting in Nashville.

The meeting was adjourned at 1:22 p.m.

Respectfully submitted,
Kevin Treu

**********Addendum #1: Final Membership Report**********

                  THE CONSORTIUM FOR COMPUTING
                        IN SMALL COLLEGES

                REPORT FROM MEMBERSHIP SECRETARY

                           March 2, 1995


                      Membership Information

                         1993-94        1994-95        1995-96
                                     (as of today)
Regular Members            332            342             6
Associate Members            6              8
Institutional Members       17             25

                    Conference Information

                        South Central

                           1993           1994         1995(Pre.)
Regular Registrations      134             76            2
Student Registrations        2              1
Others in Attendance         3              3           54*
     (Speakers, Local Faculty Receiving Discount, Etc.)
     Total                 139             80           56

                              Midwest

                                           1994
Regular Registrations                       59
Student Registrations                        4
Others in Attendance                         4
     Total                                  67

                        Rocky Mountain

                           1993          1994
Regular                     54             49
Student                      2              5
Other                        3              6
     Total                  59             60

                         Southeastern

                           1993           1994
Regular                     65             83
Student                      1             11
Other                        7             13
     Total                  73            107

                          Central Plains

                                                  1995(Pre.)
Regular                                            12
Student                                             0
Other                                              29*
     Total                                         41

*    These are primarily presenters for which I have not yet
received registration material.

**********Addendum #2: Growth Committee Report**********

	CCSC -- STRATEGIES FOR MANAGING A GROWING ORGANIZATION

		A SUMMARY LISTING OF SUGGESTED ALTERNATIVES

I.  GENERAL 

    A.  Because a growing number of conferences means a growing number 
    of conference representatives on the Board, and because this means
    a large portion of the Board will be unelected, replace conference
    representative positions on the Board with elected conference
    representative positions.  At the same time, eliminate at-large 
    representative positions from the Board in order to keep Board size 
    (and expenses) as low as possible.

	RECENT DISCUSSION:
	Concerning how these representatives might be nominated and elected,
	we have the following suggestions:

	1.  Nominations should be made by the regional steering committee
	with possibility of nominating by petition.  Representative is then
	elected to (approx.) a one-year term by the paid conference attendees.
	Term begins 30 days after conference.

	2.  Do as in suggestion #1 above, but have all terms begin Aug 1.  
	Essentially this gives "conference" representatives rather than 
	"regional" representatives and does not require region mapping.

	3.  Still need an at-large member of Board to represent those members
	not in a region.  Elect regional reps. on same ballot with other
	members and officers of Board, but let each member cast a vote in 
	only one region.  Board might set regional boundaries.

	4.  "Regional" representatives seem more appropriate than "conference"
	representatives.  Have regional steering committee nominate candidates
	and put all on same annual ballot in appropriate years.  Members
	can cast vote in only their own region (or choose one if they are in 
	a borderline area).  Rep. would serve two-year term.  Rep. would 
	interact with steering committee and conference committee of region
	and might serve as an elected member of the steering committee, but
	would not act in an ex officio capacity for either.

	5.  CPSCCC has decided to elect their rep. in the business meeting
	at the conference.  This rep. serves on the steering committee as 
	a sort of vice chair.

	6.  Regional rep. should be on the steering committee and steering
	committees should be more formally selected/elected.

	7.  A region should elect its representative to the Board and that
	representative should then also become chair of the regional 
	steering committee.


    B.  Require Board approval for the addition of new conferences
    since such addition impacts CCSC resources and affects
    potential support for all conferences.

	RECENT DISCUSSION:
	New conferences are established by petition from the membership.
	Petition must include list of initial steering committee members,
	list of initial conference committee members, dates and locations
	for the first two conferences, and a budget for the first one.


II.  SUGGESTIONS CONCERNING JOURNAL ISSUES AND MAILING EXPENSES

    A.  Because proceedings issues are becoming smaller, combine the
    proceedings of two conferences into one issue of the Journal
    (say, MWSCCC-RMSCCC and SCSCCC & CPSCCC).  All members then
    receive all proceedings, but number of issues is reduced.



III.  SUGGESTIONS CONCERNING JOURNAL EDITING

    A.  Regional Steering Committees for the various conferences should:
        -   assemble proceedings documents for editing
        -   receive authors' revised documents
        -   forward proceedings materials to CCSC Editor
        CCSC Editor will format proceedings and submit to printer.

	RECENT DISCUSSION:
	John Meinke, reporting for the subcommitte on procedures for
	handling conference procedures, indicates the following: 

		Guidelines for manuscript preparation are being revised
		to better meet editing needs.

		Conference committee gathers all manuscripts in electronic
		form and forwards them in a batch to the proceedings 
		editor.  Materials are to be forwarded as early as possible.



IV.  SUGGESTIONS CONCERNING CONFERENCE REGISTRAR

    A.  Regional Steering Committee should provide a local registrar
    for the conference.  This local registrar would forward material to
    the CCSC Membership Secretary.

    B.  Regional Steering Committee should cooperate with the CCSC
    Membership Secretary in maintaining a mailing label database for
    the regional conference.

	RECENT DISCUSSION:
	Bill Myers, reporting for the subcommittee on procedures for 
	conference registration, indicates the following procedure:

		Conference pre-registration is to be handled by the 
		Membership Secretary.

		On-site registration is to be done by a local registrar
		appointed by the conference committee.

		All registration material and fees are to be sent to the
		Membership Secretary, who will then forward the fees to
		the Treasurer.

		Details of duties and activities of the local registrar
		and his/her interaction with the Membership Secretary are
		given in a document distributed by Bill earlier.



V.  SUGGESTIONS CONCERNING CONFERENCE FINANCES AND SPONSORSHIP

	A.  Need formalization of procedures, responsibilities, and duties 
	for budget management and auditing.

	B.  Conference budgets should be set and overseen by Regional
	Steering Committee of the conference.

**********Addendum #3: Conference Registration Proposal*********

                        PROPOSALS FOR REGISTRATION

Preregistration will be handled by the Membership Secretary.  On-
site registration will be handled by a local registrar appointed
by the conference committee.  All registration material (with
fees) will be sent to the Membership Secretary.  All fees will be
sent by the Membership Secretary to the Treasurer.

The local registrar or others appointed by the conference shall
create name tags for pre-registrants and prepare folders for each
pre-registrant.  The folder shall contain the name tag, final
conference program (and any other conference information),
proceedings, and any copies of back issues due the pre-
registrant.  Additional folder should be prepared for on-site
registrants.  Additional copies of the proceedings and back
issues should be available at the registration desk for sale and
for distribution for new members.

Item to be sent by Membership Secretary to each pre-registrant:
     1.   Receipt or partial receipt for each pre-registrant

Information to be sent to Local Registrar by Membership
Secretary:
     1.   Copy of receipt sent to each person who preregistered
          (with list of additional items prepaid)
     2.   List of current members (for Fall and Winter
          conferences) or list of those who have preregistered or
          attended other Spring conferences (for Spring
          conferences)
     3.   List of additional fees or information needed from pre-
          registrants
     4.   Pre-registrant information listing all the information
          supplied by the pre-registrants or others who are
          expected to attend.  This item can be supplied on hard-
          copy or in a dBase or Lotus compatible database form

Additional information to be supplied to Local Registrar:
     1.   List of those to receive issues of the Journal at the
          conference
     2.   List of those who have received first issues of Journal
     3    List of current members who need back issues

Information to be sent by Local Registrar to Membership
Secretary:
     1.   Copy of registration forms for each person who
          registers on site (or who attend and did not
          preregister) with the following information:
               a.   Name
               b.   Position
               c.   Department
               d.   College
               e.   Complete mailing address
               f.   Office phone number
               g.   E-mail address
     2.   Detail list of additional fees paid by pre-registrants
     3.   The fees collected (cash converted into a check)
     4.   An explanation for all attendees who did not pay full
          fees (including speakers)
     5.   A list of all who still owe any fees
     6.   List of those that received issues of the Journal (Fall
          and Winter conferences)

Tasks to be performed by Local Registrar or others on site:
     1.   Collect fees and registration details for on-site
          registrants
     2.   Issue receipts for all fees collected on-site.
     3.   Collect registration information from those who claim
          to have mailed in a preregistration form or from those
          whose college was to have sent in a registration
     4.   Collect additional fees due or needed information from
          those who did not send in the correct amount or
          information with their preregistration
     5.   Verify the information on the pre-registered report
     6.   Prepare a list of attendees (if desired)
     7.   Send additional copies of proceedings and journal to
          back-issue repository

Additional tasks at Fall and Winter conferences:
     1.   Give journals to:
          a.   Pre-registrants as listed on a report
          b.   (Issue 1 of the year) To all on-site registrants
               who are not on the list of those that received the
               first issue.
          c.   (Issues past issue 1) To all on-site registrants
               who are not current members and are not on the
               list of current members who need back issues.
     2.   Report on who received back issues
     3.   Collect membership fee for those not currently members