Everything is given relative to a regional conference that is 24 months away.

When	Who	What	
24 months (October) 	Board	1. Site set.
2. Conference chair and site chair set and become regional board members	
21 months (January)	Treasurer
Site chair
Conference chair
(Regional Rep.)	1. Budget to national board for their spring meeting
Treasurer sends budget template to site chair
Site chair completes it and returns it
Treasurer sends it to national
2. Conference date set by Conference chair 
3. ACM in cooperation agreement completed by conference chair
Conference chair gets forms from National chair	
13 months (September)	Conference chair 
Webmaster
Current chair 	1. Conference chair sends one page preliminary CFP for current conference packets to webmaster and current conference chair 
2. Timeline set by conference chair	
12 months (October)	Conference chair 
Site chair 
Regional rep.	1. Conference committee set by conference and site chairs along with regional representative
2. Timeline distributed by conference chair 
3. Committee members given web site access and contact information of previous committee person by regional representative (regional board chair)
4. Call for referees, keynote, new conference ideas sent to current conference chair for inclusion in conference packet
5. Solicitaions for host site + 3 announced by regional representative at crremt post-conference meeting	
11 months (November)	Conference chair
Webmaster	1. Conference chair sends out first call for papers (mail and email)
2. Website moved to new conference by webmaster	
9 months (January)	Conference chair
Regional board
Editor
Registrar	1. Conference chair sends out second call for papers
2. Regional board meets at current conference site
3. Editor, conference chair, and registrar update all the appropriate forms (registration, A/V, copyright, biography) on the website	
7 months (March)	Editor
Papers chair
Panels & Tutorials chair	1. Papers due to conference papers chair in the middle of this month
2. Conference papers chair  sends papers to referees
3. Panels and tutorials proposals due to conference panels and tutorials chair at the end of the month
4. Editor makes sure that papers and panels chairs access the current forms to send	
6 months (April)	Papers chair
Panels chair
Program chair 
Conference chair 
Site chair
Regional representative
Editor
	1. Papers chair receives reviews in the middle of the month 
2. Program chair sets the program in collaboration with program committee (all in the "who" column).
3. Papers and Panels chairs send notifications aling with registration, A/V, copyright release, and bio forms to authors for papers and panels	
5 months (May)	Regional board	1. Board meeting at next conference site (the one relative to this timeline)
2. Site tour	
4 months (June)	Regional Editor 
Program chair 
Conference chair	1. Regional editor receives final drafts of papers and panel abstracts along with registration and other forms.
2. Regional editor sends papers, abstracts, and copyright release form and review roster to consortium editor (put on website for download)
3. Regional editor sends registration forms and checks to registrar
4. Conference chair writes welcome message and sends in same way
5. Regional editor sends program (received from program chair), board member list, and moderators list in same way
6. Conference chair sends registration email out
	
2 months (August)	Conference chair	1. Conference chair sends (mailed and emailed) conference registration material	
1 month (September)	Registrar
Site chair	1. Registrar receives registrations
2. Site chair sets count for banquet and hotels	
conference (October)	Conference committee
Regional board
New conference committee	1. Conference committee meets immediately before the conference starts
2. Regional board meets after the conference concludes
3. Regional board membership chair gets membership information to national database administrator