CCSC-NW Regional Board Meeting
Saturday January 26, 2008
10:00 a.m. – 12:30 p.m., Telephone Conference

Regional board members present: 
	George Hauser	Regional Representative	(Pacific Lutheran University)
	Ed Gellenbeck		Secretary & Webmaster	(Central Washington University)
	David Wolff		Treasurer			(Pacific Lutheran University)
	Jenny Orr		Editor				(Willamette University)
	Tim Rolfe		Registrar			(Eastern Washington University)
	Greg Pleva		Current Conf. Chair		(Southern Oregon University)

1)	Elections and Appointments
a)	Registrar
i)	Need to find someone to volunteer to serve as assistant registrar, work with Tim this year, and then assume the registrar position the following year
ii)	George will prepare an e-mail to send to NW regional members asking for volunteers for this appointed board position
b)	Elections for two regional board positions need to be held this spring
i)	Need to fill two positions, editor and treasurer, whose terms expire in May 2008
ii)	George will prepare an e-mail asking for nominations for these two positions 
2)	2006 Conference Budget 
a)	Bill Meyers requested documentation related to the $4910 in Misc. income
i)	Tim was able to locate the receipts and faxed the information to David
ii)	David will forward the information to Bill Meyers
3)	Future Conference Sites
a)	2009 Conference will be held at Pacific Lutheran University
i)	George will prepare estimated budget for the conference and submit to CCSC national
ii)	George will serve as either conference or site chair
b)	2010 Conference
i)	George will contact Rob Bryant regarding Gonzaga University’s willingness to host the 2010 conference
4)	2008 Conference Steering Committee Membership
a)	Papers Chair
i)	Michele Folsom will serve as paper chair
b)	Panels & Tutorials Chair:
i)	Greg will find someone to fill the position of panels & tutorial chair
c)	Program Chair
i)	Rob Bryant, if willing, will continue to serve as program chair
ii)	George will contact Rob and confirm that he is still willing to continue as program chair
d)	Speakers Chair
i)	Greg will find someone to fill the position of speakers chair
e)	Partners Chair
i)	Ron Tenison, if willing, will continue to serve as vendors chair
ii)	Jenny will contact Ron and confirm that his is still willing to continue as vendors chair
f)	Student Poster Chair
i)	Judy Cushing, if willing, will continue to serve as student poster chair
ii)	Jenny will contact Judy to ask if she is willing to continue as student poster chair
5)	2008 Final Call for Papers
a)	The 2008 final call for papers should be sent out as soon as we have a name for panels & tutorial chair
i)	The names and contact information for both papers and panels & tutorials chairs should be included on the email announcement and hardcopy call for papers
b)	E-mail call for papers should be sent to as many names as possible
i)	Send to SIGCSE mailing list
ii)	Send to CCSC national list
iii)	Send to the 2006 floating list of NW faculty and industry contacts
(1)	Tim posted the e-mail list from the 2006 conference on the ftp site for Greg to download
(2)	On an annual basis, the conference chair should update this list and forward it to the next conference chair
c)	Hardcopy call for papers should be sent to as many names as possible
i)	Send to CCSC national list
ii)	Send to NW computer science department secretary or chairs
iii)	Send to 2006 floating list of NW faculty and industry contacts
(1)	Tim posted the final call mailing list from the 2006 conference on the ftp site for Greg to download
(2)	On an annual basis, the conference chair should update this list and forward it to the next conference chair
iv)	Send to community colleges, CS high school teachers, and any other interested organizations located near Southern Oregon University
6)	2008 Conference
a)	CSTA Involvement
i)	George will contact Rob regarding continued collaboration with CSTA 
b)	Registration Fees
i)	Tim prepared new registration forms for 2008 conference and posted the forms on the ftp site
ii)	Board agreed to continue the current registration fees of $140 early and $170 on-site
iii)	Board agreed to adjust student fees to $25 for the Friday banquet and $10 for Saturday’s lunch
iv)	Ed needs to change registration fees on web site
c)	Budget
i)	George commented that we should to try to keep 2008 conference expenses low
ii)	The 2007 conference may have lost money because of low attendance numbers
d)	Speakers
i)	Greg knows the names of several speakers located near Southern Oregon University that might be willing to speak
ii)	SIGCSE provides a list of speakers who may be available to speak at CCSC conferences
iii)	CSTA provides a list of keynote speakers who may be available to speak at CCSC conferences
e)	Workshops
i)	A NSF panel or workshop on NSF grants opportunities should be encouraged
(1)	George will contact Rob Bryant regarding possible speakers from NSF
(2)	Stephen Cooper and Timothy Fossum, both from the National Science Foundation, are holding the workshop “writing more effective NSF proposals” at SIGCSE 2008 in Portland. They might serve as someone to contact at NSF for speakers or even be willing to present themselves.
(3)	It was agreed that an annual workshop or panel put on by NSF would be a good addition to future CCSC-NW conferences
ii)	Microsoft sponsored workshop or panel
(1)	Jenny will contact Ivan Lumala at Microsoft to ask about possible workshops to be put on by Microsoft at the 2008 conference
7)	CCSC-NW Wiki
a)	George encouraged everyone to fill in board duties on the website and contribute to the steering committee duties as much as possible
b)	The 2008 steering committee members should be encouraged to enter duties on the wiki as they occur
c)	Tim will look for notes on the site chair duties from the 2006 conference to place on wiki
8)	News from CCSC National – Report from George
a)	National partners 
i)	National partners need to be contacted regarding the annual conferences and are permitted to a free display booth during the conference. 
ii)	National Partners may be willing to sponsor a break during the conference
iii)	The Steering Committee Partners Chair should contact CCSC National Partners Chair, currently Ernie Ferguson, regarding contacting the national partners
iv)	Conference budget should list as income $300 for each of the national partner 
(6 * $300 = $1800)
b)	Will Mitchell has placed many CCSC journals online at http://www.ccscjournal.willmitchell.info/
c)	Greg’s introductory comments for inclusion in the conference proceedings need to include paper acceptance statistics (i.e. how many papers submitted and accepted)
d)	CCSC National has a standardized spreadsheet form for travel reimbursement requests. George placed the Excel spreadsheet in the share folder
9)	Future Meetings
a)	It was agreed to hold the May board meeting on May 17th at Pacific Lutheran University from 12:00-4:00 p.m.
b)	The 2008 Conference Program Meeting was tentatively scheduled for April 10
c)	The consensus was that telephone conferencing for this January board meeting worked well and it was suggested that future January board meetings be conducted likewise.