CCSC-NW Regional Board Meeting
Saturday January 27, 2007
10:00 – 14:00, Linfield College, McMinnville, OR

Present: 
	Jenny Orr (Willamette University), 
	Brent Wilson (George Fox University), 
	Tim Rolfe (Eastern Washington University), 
	George Hauser (Pacific Lutheran University), 
	Phil Prins (Seattle Pacific University),
	Ron Tenison (Retired, Linfield College)
	Daniel Ford (Linfield College)
	David Wolff (Pacific Lutheran University)
	Ed Gellenbeck (Central Washington University) and minute-taker
	Martin Dwomoh-Tweneboah (Linfield College) by phone from England

1.	2007 Conference to be held at Linfield College on October 12 and 13
•	Overview of Linfield College arrangements provided by Dan with help from Martin
•	50 Hotel rooms reserved, 50 more to be reserved
•	Menu is almost ready, needs to be trimmed down a little to reduce costs
•	Shuttle rides from Portland airport still need to be arranged
•	Conference rooms will be located in Renshaw Hall, pending completion of renovations. This would be best as CS offices, classrooms, and labs are located in Renshaw. If renovations are not complete, rooms are available in Dillion Hall.
•	Conference falls during Linfield's fall break so the number of students on campus will be lower than usual.
•	Keynote and possible banquet speakers are still being arranged.
•	Welcome address will be given by the President of Linfield College.
•	2007 Paper Submission
•	Jenny will review and coordinate updating the formatting instructions so that the 6-page limit is emphasized. There were problems with submitted papers, minus the author name(s) and affiliation, barely fitting into the six pages. Once the names and affiliations were added, the final version exceeded 6 pages.
•	Jenny will contact Michele Folsom, 2007 Papers Chair, regarding the 2007 paper submission procedure. If brave, Michele could consider using the SIGCSE online submission. (Brent can help Michele get in touch with the right people.) Otherwise, email of Word or PDF files has worked OK in the past.
•	2007 Panel and Tutorial Submissions
•	Brent will review the wording on Web site and send any edits of the call for tutorial instructions by email to the board for approval. 
•	Consensus among board was that submission of tutorial proposals should also specify required software. 
•	Instructions for submission of panel and tutorial proposals will be the same as in 2006, i.e. Word or PDF file emailed to Panel and Tutorial Chair.
•	Martin leaves (by phone) at the close of this discussion.
2.	Minutes from Oct 7, 2006 approved.
3.	Board Position Elections
•	Election of regional secretary needs to take place this spring.
•	George will send the call for nominations by email and conduct the election.
4.	Outreach for new volunteers
•	George encouraged board members to mingle at conferences and encourage others, especially new folks, to get involved with CCSC. 
•	During the opening statements by the 2007 Conference Chair, he should encourage everyone to consider volunteering for the 2008 conference and to talk with existing conference steering committee members to get an idea of their duties.
•	During 2007 conference, we should place a table and sign-up sheet in the break room to allow people to sign-up for information on how to get involved with CCSC-NE 2008 conference.
5.	2008 Conference to be held at Southern Oregon University
•	Greg Pleva will serve as Conference Chair
•	George will work with Greg to prepare the conference budget
•	George will encourage Greg to come to the 2007 Program Meeting
•	George will ask Greg to encourage Southern Oregon University faculty to come to the 2007 CCSC conference
6.	2009 Conference to be held at Pacific Lutheran University
7.	2007 Conference – Audio-Visual Request Form
•	Dan should revise the 2006 AV form (available on Web) to fit Linfield's needs
•	"Software Required" should be added to the form
•	Dan should email the revised form to Ed for placement on the Web site
8.	Conference Steering Committee Position Descriptions
•	George will review the position descriptions done so far. Anyone having previous draft versions of descriptions should send them to George.
•	George will contact the 2007 conference steering committee members requesting their aid in updating position descriptions.
9.	Regional Registrar
•	It was agreed to make the registrar position an annually-appointed regional board position.
•	There will need to be one year overlap in terms, that is, the term for the current regional registrar will overlap for one year with the new registrar to teach them the procedures.
•	Tim Rolfe agreed to serve as the new regional registrar
•	George will update the region's bylaws to include the regional registrar and Webmaster appointed board positions and bring the updated bylaws to the May meeting for approval.
10.	Vendors
•	The name vendors should be changed to partners on all forms and the Web site.
•	Partners will not receive a banquet meal as part of their conference registration fee
•	Tim will update the partners registration form
•	Ed will update the Web site
11.	Student Box Lunches
•	It was agreed to keep the current practice of providing students with a box lunch at the conclusion of the conference.
12.	Funding for Student Travel
•	George will consult with the CCSC National board to determine if there is an interest in having funds for student travel earmarked or appear as a line item in the budget.
13.	Computer Science Teachers Association (CSTA)
•	There is interest in involving members of the CSTA with CCSC.
•	It was agreed to provide CSTA members a $100 discount on registration for the 2007 conference. Their registration fee would be $35 which would include the conference journal. The banquet meal would cost extra (same as with students).
•	Ron will contact the Oregon CSTA and provide them with 2007 conference information
14.	Notes from National Board Meeting (from George)
•	Regional conferences need to make $1000 for the conference to stay afloat
•	A conference report should be prepared by the conference chair and sent to the national membership chair. There is a template for this report on the national Web site
•	Treasurer
•	National treasurer Bill Myers is moving to all electronic funds transfer in place of writing checks. Bill needs host institutions to send an e-account number. He needs individuals seeking re-imbursement to send a phone number. 
•	David will contact Bill regarding the region's e-account number.
•	On budget proposals, Bill would like to see columns for the previous 2 years of conferences. David will prepare previous year budget histories.