CCSC-NW Regional Board Meeting
Sunday February 12, 2012
7:00 p.m. – 8:00 p.m., Telephone Conference

Regional board members present: 
	Brent Wilson		Regional Representative 	(George Fox University)
	Judy Cushing		Current Conf. Co-Chair	(The Evergreen State College)
	Richard Weiss 	Current Conf. Co-Chair	(The Evergreen State College)
	David Hansen		Webmaster	 		(George Fox University)
	Ed Gellenbeck		Secretary			(Central Washington University)
	Michele Folsom	Treasurer			(Pacific Lutheran University)
	Sharon Tuttle		Editor				(Humboldt State University)
	Clint Jeffery		Registrar			(University of Idaho)

1)	Elections and Appointments of Board members
a)	Two positions are open for election this spring: Regional Representative and Membership Officer
i)	Both positions are currently help by Brent. Brent has been asked by CCSC national to serve a second term and he has agreed to serve again as regional representative. Brent would like someone else to serve as Membership Officer.
ii)	Brent will send an email asking for nominations; after that, elections will be coordinated with CCSC national, who will send out the election ballots for our region.
b)	Secretary position is available
i)	Ed is retiring in June so there is the need for a one-year appointment to the secretary position to complete Ed's current term. The secretary position is up for election to a new three-year term in spring, 2013
2)	Future Conference Sites
a)	2012 Conference will be held at The Evergreen State University October 5, 6. Judy and Richard are making arrangements for motel accommodations, caterer, keynote speaker, and evening entertainment.
b)	2013 Conference will be held at either Pacific University in Forest Grove (Shereen Khoja is the contact person) or the Univ. of Portland
c)	2014 Conference will be held at Gonzaga
d)	2015 Conference should be held somewhere in Western Washington. Both Seattle Pacific University (Michelle Folsom is the contact person) and Univ. of Puget Sound are possible sites
e)	2016 Conference should be held back in Oregon. Univ. of Portland is a possible site depending on the location of the 2013 conference
3)	2012 Conference Planning and Timeline
a)	Feb 15: Call for Papers sent out. 
i)	The CFP should be submitted to SIGCSE list serve, CCSC-NW email list, and any other electronic lists as appropriate. 
ii)	Bob Lewis has a spreadsheet with contact emails for CS and IT profs in the Northwest and Northern California. Judy will check with Bob about obtaining the list (if she does not already have it)
b)	March 2 (Friday): List of Reviewers completed 
c)	March 30 (Friday): Paper submission deadline 
d)	April 6 (Friday): Panels and Tutorials Proposals deadline
e)	April 6 (Friday): Papers to reviewers (using online submission/review software)
f)	April 20 (Friday): Reviews due
g)	May 11 (Friday): Author notification and preliminary program set
h)	June 1 (Friday): Final copy, copyright forms, conf registration & payment completed
i)	June 15 (Friday): Drop dead date for papers to consortium editor (CCSC consortium editor absolute drop-dead date is July 1)
4)	Future Meetings
a)	It was agreed to hold the next board meeting on Friday June 8 or Saturday June 9 beginning at 11:00 a.m. at The Evergreen State College. Lunch will be provided, a tour of the conference rooms and facilities, and the meeting should wrap-up by 1:30 or 2:00 p.m.
5)	Document Archive
a)	Past conference documents are archived at http://www.ccsc.org/northwest/docarchive/toc.html
b)	Brent suggested that an effort be made to post all current documents to the archive to ease the transition from one conference to the next.