CCSC-NW Regional Board Meeting
Saturday May 14, 1005
11:00 – 14:00, Eastern Washington University

Present: 
	Brent Wilson (George Fox University), 
	Phil Prinz (Seattle Pacific University), 
	Jenny Orr (Willamette University), 
	David Wolff (Pacific Lutheran University), 
	Ray Hamel (Eastern Washington University), 
	Tim Rolfe (Eastern Washington University), 
	George Hauser (Pacific Lutheran University), 
	Carol Zander (University of Washington at Bothell)

1.	There was a brief discussion as to what we should do to approve the minutes. Officially we are supposed to approve the minutes via email when they are sent out. De facto we approve them at the next meeting.  We decided to approve at the next meeting from now on.
2.	PP certified the result of the elections.  The incumbents were returned to office.  We thank David Wolff (PLU) for continuing to serve as Treasurer and Jenny Orr (Willamette) for continuing to serve as Editor.
3.	JO said that there were problems with our current set of reviewer's forms.  A new set of forms will be sent to the board.  Among the objectives of the revision are: trim redundant comment lines on the reviews, identify the reviewer's interest and expertise, change the evaluation scale from Poor -> Excellent to Low -> High, eliminate questions of appropriate length, and others.  CZ will look at the SIGCSE review forms to guide us.  We will vote on this via email where a simple majority of the board passes the revisions.
4.	 CZ (UWB) gave us an update on the 2005 conference.  She handed out a draft of the program schedule and BW asked for a swap of panels to avoid a conflict (8:30 and 11:30 on Saturday swapped).  

CZ proposed a variety of birds of a feather topics which will be posted for sign-up at dinner on Friday.  

The keynote speaker is Scott Meyers and the title of his talk is the Keyhole Problem.

Student posters are being handled by Arnie Berger (UWB) and Tom Capaul (EU). They will solicit judges.  The judging will occur Saturday from 9:45 to 11:30.  There is $1200 UPE money available nationally.  Write a request to Rob Bryant, national chair, for about $300 for student awards.  

We will ask attendees to donate extra/unwanted journals for students.
5.	RH (EU) took us on a tour of the facilities for the 2006 conference.  We had a nice walk around campus but due to construction of the the new building for computer science were unable to view rooms there.  We did see some nice dinning facilities.
6.	 PP (SPU) announced that the national board approved the 10/6-7/2006 dates for our conference at EU.  The national board will be there comprising about 12 to 15 people. They will arrive Thursday and meet that evening as well as Friday morning.  They have been invited to attend the conference on us.  
EU needs to have a preliminary call for papers ready for the 2005 conference so that it can be included in the packet handed out to attendees.  
The draft budget was approved.  
They should start looking for speakers now.
7.	 PP (SPU) future conference sites:
	 2007 at Linfield 
	 2008 at PLU? (somebody needs to convince them)
	 2009 somewhere in eastern Washington again
8.	BW (GFU) gave us a report on the national database status.
	  The 2005 conference person (George Mobus) will:
	 Handle the cash
	 Get help from Jerry Roth (previous conference regsitrar)
	 Use the national DB 
	 Get new badge holders for name tags (make sure the size is right)
	 Set up the conference in the national DB around time of final papers acceptance.
	 The membership year is now to be the calendar year based upon the conference last attended.  It used to be August 1 to July 31 which was awkward with a varied conference schedule.
	 Official mailings will go only to members in the DB.
	 CFPs and etc. will go to the general list of everyone in the DB.
	 We need to have a plan for how to clean up the DB every couple of years.
	 What about electronic submission of papers?
	 This is coming but we want a consistent standard.
	 We are working to come to consensus among the regions.
	 The goal is local sovereignty but still national consistency.
9.	PP (SPU) gave a report on national affairs:
	 A new region called Mid-South has been added.  It is the 9th region.  It is somewhere over by the Mississippi River but not in Texas; Arkansas is sort of its base).
	 National is supporting the new Safari U custom book maker by O'Reilly publishing.  They encourage CCSC members to try it out.
	 O'Reilly is pursuing being a national vendor.
	 We need to thank the national vendors both orally and in writing at each conference.
10.	 GH (PLU) gives a sad plea for forgiveness for forgetting to submit these minutes after the May meeting.  He is on sabbatical and his mind is wandering.
11.	 GH says (in case you were wondering) that the order of members present is the sitting order around the table when he happened to take attendance.