CCSC-NW Regional Board meeting
Saturday, January 22, 2005
11:00 – 14:00, UW Bothel

Board Members Present:
	David Wolff (Pacific Lutheran U.),
	Jenny Orr, (Willamette U.),
	George Hauser (Pacific Lutheran U.),
	Phil Prins (Seattle Pacific U.),
	Mike Panitz (Cascadia Community College),
	Carrol Zander (U. Washington Bothell),
	Tim Rolfe ( Eastern Wash. University),
	Ray Hamil ( Eastern Wash. University).

1.PP: opened  the meeting at 11:00
2.GH: called for approval of the minutes of the last meeting – approved.  The minutes have been automagically (the magician is Ed Gellenbeck) posted to the website at http://www.ccsc.org/northwest/docarchive/toc.html
3.JO: Wrap up of 2004 conference.
1. We need to make the dinner presentation shorter and have it start earlier.
2.Tutorials
1.We need more and better of these
2.Authors should make materials should be available just before the conference.
3.We should use the social hour before dinner for a more structured event.
4.Birds of a Feather sessions
1.We need more organization and advertising of these.  At the least the conference chair should mention them in the welcome address.
2.We should reserve a separate space for these as well (not one space for each but at least one space for any).
5.Phil needs a final report on the conference by February 8, 2005.
4.PP: National Vendors need to be officially recognized at least in the program flyer but in other places as well.
5.CZ: 2005 Conference
1.Is electronic submission going to be ready?
1.For submission of papers for review we have
1.Instructions at the website
2.Ability to accept email attachment or website submission
2.For final draft can submit electronically but must follow instructions (mostly editorial formatting?)
2.Parking should be free although it is not posted as such.  We will tell people that it costs $1 per day to park to avoid any unhappy surprises.
3.The hotel is nearby and has a shuttle both to UWB and to SeaTac.
1.We need to reserve a large enough block of rooms
2.We can serve a minimal breakfast as the hotel has a free continental one
4.Any speaker ideas? - email Carol
5.We need panels and tutortials
1.Articulation between 4 year and 2 year schools
2.Animation and/or Gaming
3.Other
6.TR: 2006 conference
1.Proposed budget submitted and discussed
2.Remember that the budget is extremely hypothetical
3.Increase registrations to 70 and increase steering committee expenses (since it is in eastern WA).
4.Increase the costs for the breaks
5.Some items are unknown and we make a best guess estimate
6.We think that the conference will be October 6 -7
7.Author issues
1.Can the author post their own paper/materials elsewhere? - Phil will ask National
2.Do all authors have to register for the conference – at least the presenter must
8.National issues
1.Acknowledge national vendors in the conference program (other places too)
2.Solicit local vendors and ask for money to fund breaks
3.Solicit national vendors as well
4.Papers are reviewed not refereed (the latter have an unaffiliated panel of experts).
5.There is a new set of bylaws proposed
1.An email was sent to the membership
2.A webmaster position is added as "part" of the local board.  This can be appointed or elected.
9.Upcoming elections for Treasurer and Editor
1.January call for nominations within two weeks of the board meeting
2.Election committee (so far it is just the secretary) will verify nominations (eligible and willing)
3.March 15th send out ballots
4.April 1st voting closed
5.April 8th notification of results
6.May certify at the board meeting
7.The elections will be all done electronically.
10. The official chain of command: President, Secretary, Editor, Treasurer, ...