glsxn1800CCSC-NW Regional Board meeting
Saturday, January 26p8 th, 2002
11:00 – 14:00, University of Puget Sound

Present:
	Rob Bryant (Gonzaga U.),
	Ed Gellenbeck (Central Wash. U.),
	Grant Eastman (Central Wash. U.),
	Phil Prinz (Seattle Pacific U.),
	Chuck Burris (Seattle Pacific U.),
	Elaine Waltz (Seattle Pacific U.),
	Mike Tindal (Seattle Pacific U.),
	Brent Wilson (George Fox U.),
	Carol Zander (U. Wash.),
	Ken Blaha (Pacific Lutheran U.),
	David Wolff (Pacific Lutheran U.),
	George Hauser (Pacific Lutheran U.)

ochAgenda:

I.Postmortem on 2001 Conference at PLU
1.67GH
  It is critical that the Site Chair be at the conference site.  The Site Chair is responsible for so many details that it would be impossible to manage from a distance.
  Remember that no matter how much planning is done there will be unexpected complications.
2.DW
  The room expenses were higher than expected but we probably made money.  The uncertainty is due to lack of information from the National organization as to exactly how many people attended and what the National fees are.  Since all the money is held at National there is little that we can do about it anyway.
  DW will monitor NW region budgets to provide consistency and a long term interface with National's budget.
II.Status of the upcoming 2002 Conference at SPU (PP)
1.The Student Contest needs a coordinator.
2.Room accommodations are excellent and there will be plenty of room for vendors and other displays.
3.We still need more reviewers.  We have about 18 people who indicated an interest at the 2001 conference.
4.We still do not have a keynote speaker.  For the dinner we may seek either a speaker or some other entertaining activity.  CCSC-NW will pay for accommodations for speakers but travel costs are not automatically paid for.
5.We have no vendors committed yet.
6.chThe webmaster would like someone to take pictures at the conference to include on the regional web site.  We will have a ride/room share page at the site.
III.Upcoming 2003 conference (EG)
8501.Housing and conference will be in one building.  We think this will be excellent for the quality of the conference.
IV.chUpcoming 2004 conference (BW)
George Fox is probably the site.
V.Board Elections (RB)
1.We are due to have elections this spring for the Treasurer and Secretary.
2.Our Bylaws do not specify who will run these elections and we have proposed  the following change to the Bylaws:	
1.The Regional chair will appoint a committee of two to run the election(s).
2.Two weeks from the January Board meeting the committee will email a solicitation for nominees to the Regional members.  The solicitation will be open for three weeks.
3.All valid nominees will be on the ballot.  Nominees are valid if they are eligible and willing to serve.
4.tlchThe committee will email the nominee list to the regional members by March 15.  Members will vote by return email
5.The election will be closed on April 1.
6.The committee chair will notify all nominees of the results by April 8.
7.chThis year's committee is George Hauser and Rob Bryant.
8.The Regional Board Chair does not vote in the election except to break a tie.
isttext9.The highest number of votes wins the election.
10.4Write in candidates are acceptable.
11.It is up to the election committee to find nominees.
3.s24National issues
1.A timeline for conferences (mailings, reviews, etc.) is in progress.
02.Each region must designate someone responsible for the following duties: Editor (forms management, papers, etc.), Treasurer, Webmaster, Registrar, Representative to National.  Not all of these people need be part of the regional board.
3.We need to get regional position (especially the Board) descriptions sent to National.
4.s24 We need to get regional conference forms consistent with National's.
5.KB and EW will define our registration forms.
6.Electronic reviewing of papers and panels is done by some regions.  We would like to do this and National is working on procedures.
7.
ltrchBW is now the National database manager.
VI.Membership (BW)
1.hBW is building a new database for National which may or may not incorporate some of the existing database.
2.The roles of National membership chair and the database manager have been separated to make the tasks more manageable by one person.
VII.Board position duties (RB)
1.20RB reiterated that we need to get the incumbents to submit a description of their duties to National.  One or two board members have actually done this to the astonishment of the rest of us.
VIII.24Vendor registration: RB will get a list of the national vendors to Chuck.
IX.The spring meeting of the board will be May 18 at Central Wash.
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