CCSC-NW Regional Board meeting
Saturday, October 5, 2002
13:30 – 15:30, Seattle Pacific University

Board Members Present:
	Rob Bryant (Gonzaga U.),
	Ed Gellenbeck (Central Wash. U.),
	Grant Eastman (Central Wash. U.),
	Mike Tindal (Seattle Pacific U.),
	David Wolff (Pacific Lutheran U.),
	Jenny Orr, (Willamette U.),
	George Hauser (Pacific Lutheran U.)
	Phil Prins, (Seattle Pacific U.)

Rob Bryant:
1.Opened the meeting with a hearty congratulations to Phil Prins, the Conference Committee, and Seattle Pacific University for a great conference.
2.Introduced the board members to those present.
3.Noted that we had rewritten the Bylaws and Standing Rules to better reflect national's ideas and legalities.  There will be an email distribution of these for approval.
4.National Report
1.Remember the name has changed from Consortium for Computing in Small Colleges to Consortium for Computing Science in Colleges cleverly retaining the acronym while removing an oprobrious bias.
2.The new national database constructed by Brent Wilson is up and running.  CCSC-NW is the first to use it for a conference.
3.There is a national committee to study the ACM Steelman Curriculum and formulate guidelines for CCSC schools.
5.Board Election in May for two positions:
1.Chair of the board who is also the regional representative to the national board.
2.Membership
3.Election is for a three year term
4.A solicitation for nominations will be coming via email.
6.Should we stop land mail of the call for papers (CFP)?
1.Seems like a lot of effort for a small return.
2.PLU and SPU indicated that it was much more manageable now.
3.Consensus was to keep doing it for a while.
7.Rob will talk to national about the fact that everyone going to a conference gets two copies of the journal: one at the conference and a second mailed to all CCSC members.

Ed Gellenbeck, 2003 conference update:
1.Should we have a separate Student Papers category?
1.Consensus was no
2.Student papers entered with a faculty co-author as regular papers
2.Should we have a conference theme?
1.Some themes suggested:
1.Curriculum 2001
2.Undergraduate research
3.Preparing students for jobs
2.It should not be the sole topic; it would work best as a track emphasis.
3.What will this do to participation?
1.Some thought stifle as people focus only on the theme and do not notice that we accept papers from other topics as well.
2.Some thought stimulate as people get ideas from the theme.
3.Consensus was not yet.
3.Conference Committee Chair positions still open:
1.Panels and Tutorials: Ken Blaha agreed to do it
2.Brochures: this position is eliminated and the conference and site chairs will do its tasks
3.Program: Rob Bryant agreed to do it as he is at the program committee meeting anyway.
4.Speakers: Judy Cushing will do it.
5.Vendors: Jim Schwing at Central will do it and Mary Jane Wilshire will do it next year.
6.Papers: Elaine Weltz will do it (again) and Sharon Tuttle will do it next year.
4.Late registration fee
1.Mike Tindal said Central needs 30 day advance head count for the banquet.
2.Due to our calendar it is impossible for us to have anything accurate that soon.
3.We might be able to have somethin 3 weeks before the conference.
4.To make this more accurate we should significantly increase the late registration fee.  Ed Gellenbeck will do so for the 2003 conference.

Rob Bryant on CCSC-NW goals:
1.Get Board and Conference chair guidelines written and posted to the website.
2.Want to have a secure website for our documents.  Ed Gellenbeck (in his role as our webmaster) and Brent Wilson (database manager) will work on this.
3.We would like national to have a list of the vendors that have registered with them on their website.
4.2004 will be at Willamette with Jenny Orr as conference chair.
5.We would like 2005 to be in western Washington, perhaps Bellingham?

Phil Prins: Submitt any requests for reimbursement by friday 10/18 as he will send his request to national then.