CCSC-NW Regional Board meeting
Saturday, May 17, 2003
13:00 – 15:30, Willamette University

Board Members Present:
	Rob Bryant (Gonzaga U.),
	Grant Eastman (Central Wash. U.),
	David Wolff (Pacific Lutheran U.),
	Jenny Orr, (Willamette U.),
	George Hauser (Pacific Lutheran U.),
	Phil Prins (Seattle Pacific U.),
	Fritz Ruehr (Willamette U.),
	Brent Wilson ( George Fox U.)

RB opened  the meeting at 13:10.

1. The minutes of the last meeting were approved.
2. Budget Report – DW
1. Willamette conference budget approved by National.
2. The overhead charged by National has been reduced from $1500 to $1000.
3. We had a discussion about how our region is doing with its confernces.  We still cannot tell locally whether we are making or loosing money.  RB said that we should simply aim to break even.
4. National makes money in the following ways:
1. A head tax of $41 at each conference
2. A membership fee of $1000 for the region
3. Vendor fees collected both nationally and locally
5. There is more money for speakers.  All expenses can be paid for some (my notes do not say how to distinguish).
3. 2003 Conference Status – GE
1. There was a handout from GW summarizing the status.
2. JO asked for clarification on some of the program scheduling.  RB and others explained.
4. 2004 Conference Status – JO & FR
1. The date is still unsure due to schedule of other events at Willamette.  It will be the first or second weekend in October.
2. We took a tour of the campus facilities (at the end of the meeting).
5. 2005 Confernce Status - ?
1. UW Bothell seems to be ok.  Carol Zander and Mike SOMEBODY agree to run it.
2. The exact location is still under consideration.
6. Board positions – RB
1. The election results will not be out until June.
1. GH and PP must live in suspense for a while longer for the regional chair position.
2. BW is the membership chair as he ran unopposed.
2. It was observed that not everyone had noticed/received a ballot.  It was in a nondescript envelope and would have been easy to discard.
7. National changes – RB
1. Our official name uses Northwestern and not Northwest.  This ugliness is perpetrated in the name of uniformity with names of the other regions.
2. National is working on revising their bylaws accomodate a larger and therefore more formal organization.
3. National board meeting minutes are online.
8. Membership – BW
1. Nothing much happened because BW was working like three people.
2. We are getting the current national data rolled into the new database.
3. Someone asked how we are going to keep the data current.  BW said that he will have student workers update it annually.
9. New Business – RB
1. NEED to get board duties descriptions completed.  As part of this effort we drafted a board timeline (as opposed to the conference timeline) the former includes the latter.  That timeline will be sent out separately.
2. From now on regional board members will serve as conference session moderators so that we are better known.
3. All handouts from board meetings are to be sent electronically to the board secretary who will then forward a copy to the regional archive (currently being maintained be Ed Gellenbeck of CWU).